Managing back up is a very important part of managing PST files in MS Outlook. PST files are usually stable and do not show much problem but in some cases if a PST file happens to become corrupt then it become very hard to get back the data. As PST files have evolved into the most popular medium for storing data like emails, notes, calendar and other important and confidential data. So, people should take effective steps to manage the PST files.
A PST file is used by MS Office tools like Exchange Client, Windows Messaging and Outlook to store mass data like emails, contacts, notes, appointments and other personal and business information. A PST file can be saved anywhere on the network that the user decides. Some people depend too much on their email client to send, receive and store data and also to manage multiple email accounts from one place. However, unlike web based client, email clients are prone to file corruption and virus attack which can severely damage the data stored in the system or even erase confidential and important data.
The biggest advantage of any email client is that it offers you the option to work offline without the internet and also manage multiple email accounts from one place. Email client like MS Outlook store the data in the form of Personal Folder Files or PST files in the computer hard drive. It is therefore important to know the steps involved in managing the PST files and how you can back up your data safely in case of an emergency or how to carry out a PST repair.
PST files by default remain in the Unicode format which can store unlimited data. However, it is best advisable to keep the storage limit below 2GB as managing large PST files becomes very difficult. You can break up your data into multiple .pst files; this will prevent a lot of frustration and potential data loss. Moreover, large PST files also poses a hindrance to the performance of the system so keeping your PST file sizes in check will prevent such occurrences from happening.
The first step to PST repair and maintenance would be to understand where Outlook is storing the data in your computer. To find out where the data is being stored you have to follow a few simple steps. From the main ‘Tools’ menu, select the ‘Options’ tab followed by ‘Mail Setup’ tab. After this step select E-mail Accounts and then Account Settings. To find out the location where the data is being stored you have to click on the ‘Data Files’ tab and then always remember the ‘Name’ field. This will indicate where and in what format the data is being stored in the hard drive so that you can take effective steps for file backup and PST repair.
If ‘Mailbox’ is mentioned in the name field then you can be sure of that Outlook is storing all data’s on the Exchange Server. However, if the name field reads ‘Personal Folder’ then you can be sure of that Outlook is storing all the data in the PST format. You can now take effective steps to back up your messages, appointments, contacts and other personal information and keep in mind the PST file is backed up regularly so that you can properly carry out PST repair whenever it is required.
Moreover, if you are unable to take back up of your PST files then you can look take the assistance of DataNumen Outlook Repair tool which can make your work easy.