The Business Contact Manager (BCM) feature is today counted as one of the key improvements that has helped the email client in retaining its popularity amongst business users. The sheer fact that it can also be used as a compact CRM tool without having to spend a fortune has made it a favorite with small business users. Now if you have been using the BCM tool or are planning to do so in near future, it would make sense for you to read the practical tips mentioned below for extracting more from this promising feature.
Create Custom Business Forms to ensure that you have all the relevant data
Since most Outlook users who happen to experiment with the business contact manager tend to be small business owners, they invariably opt to use standard forms for inputting data including lead information and project details. However standard forms often do not have the necessary fields that may be important for your business and you may loose out on critical data points. Given the scenario, creating custom business forms is actively recommended as it allows you to capture the maximum amount of relevant data. Moreover the form designer in Outlook is a pleasure to use and every other user can operate it without any hassle.
Use Outlook Web Access to reach your data from anywhere
Microsoft Outlook allows you to access the data stored in it from a remote system using its webmail service which is also known as Outlook Web Access. Now if you are using the Business Contact Manager and would like to share the data with your team in real time, the same can be achieved with the help of this service.
Apply effective Filters to access relevant Reports in an instant
Even though you may have entered a great deal of information in the business contact manager, you still need to analyze them for gaining actionable information. Typically this is achieved with the help of reports and there a host of default report formats available in the BCM tool. However you should apply filters on reports and create custom ones that justify your need. By the help of filters you can segregate those record sets that matter in a jiffy.
An Outlook Crash can very well bring the curtains down on your BCM data
If your Outlook application has experienced a crash to due to a PST related issue then there is a huge chance that all your encompassed data is likely to get messed up. Even the records and lead details that you have stored in the Business Contact Manager may become inaccessible if the Outlook client has gone for a toss. In such a scenario only a powerful pst repair tool like the DataNumen Outlook Repair can help you get back your important lead data. The application boasts of encompassing one of most sophisticated recovery algorithms ever developed and can get back the contents of a PST file from nearly any media source in a matter of minutes. Last but not the least, the application can take on large PST files head-on and extract its contents.
Alan Chen is President & Chairman of DataNumen, Inc., which is the world leader in data recovery technologies, including sql recovery and outlook repair software products. For more information visit www.datanumen.com/products.htm