If you have not learnt about Quick Steps in Ms Outlook, it is time for you to explore this fantastic feature.
Quick Steps, as the name suggests can help you take really many quick steps for conducting various tasks in MS Outlook. It is indeed one of the best available features of Outlook and the fact that it has always been incorporated in each and every new version of Outlook in itself talks about its popularity and usability. Designed to simply a number of tasks, Quick Steps has again been introduced in 2016 version with some modifications. The main modification is that with Quick Steps in 2016, you will no longer need to do multiple clicks for certain tasks if you have created a Quick Step for it. Reading this article, you will realize why Quick Steps Feature is not to be missed out while using MS Outlook.
The main reason for people preferring to use Quick Steps in MS Outlook is as we mentioned just a while ago is that it helps reducing efforts gone wasted in doing multi step tasks, as through Quick Steps same tasks can be done in just a single click. In case, you are wondering where to locate the Quick Steps in Office 365, then let us inform you that you will find it right in the middle of the Home Tab of the main Ribbon in the Mail Module. We would also like to mention that the Quick Steps Icon or Box is usually visible only when the user is using the Mail Module but it can be used for other features like the Tasks and Calendar Feature of Outlook.
In one of our earlier articles, we have already discussed that Quick Steps includes a variety of steps like Move To, Team Email, Reply & Delete, To Manager and Done; but there is more in Quick Steps apart from these steps. To enjoy this feature to the fullest, we recommend you to make sure to have a back up of Quick Steps, as these steps are not stored or saved in the form of separate files on your system, which in fact makes them easy to back up in Microsoft Exchange and for POP3 users as well. The fact is that when you will start using Quick Steps in Outlook, you will somehow get dependent on it and it becomes necessary to have a back up so as to avoid getting messed up when the system gets infected.
In order to Back Up Quick Steps, you need to first Open MFCMAPI and then accept the dialog prompts appearing on the screen to reach the main window of MFCMAPI. After this, just select the Session and Log On Option. Once this is done, just choose the mail for which you wish to back up the Quick Steps and press OK. Now, double click on the particular mailbox for which you wish to back up the Quick Steps and then in the Navigation Pane expand the Root Mailbox Folder List to right click the Quick Step Settings Folder and choose the Export Folder Option. Make sure to Save Associated Items after this followed by pressing OK to initiate the export process for a back up.
PST crashes can be frustrating for Outlook users
Outlook users who have encountered a PST related crash often recall the frustration they went through in order to recover their emails. In many cases, users complained about losing data. Now if you too are worried about Outlook crashes compromising your email data, you need to think about a failsafe option in form an outlook repair tool called DataNumen Outlook Repair. In the event of a crash, this powerful tool can most certainly bring back all your emails in pristine shape. Moreover it would also ensure other data elements like contacts and calendar entries are retrieved in perfect order.
Alan Chen is President & Chairman of DataNumen, Inc., which is the world leader in data recovery technologies, including sql recovery and outlook repair software products. For more information visit www.datanumen.com