How to Not Add “Copy:” Prefix in Subject when Copying a Meeting from One Outlook Calendar to Another

If you dislike the auto added “Copy:” prefix in the subject when copying a meeting from one calendar to another, you can use the method introduced in this article. It’s able to help you auto strip the annoying prefix.

By default, when you copy a meeting from one Outlook calendar to another, the “Copy:” prefix will be automatically added to the copied meeting’s subject. But, in most cases, you may feel that the “Copy:” prefix is too redundant and useless. So, in the followings, we will teach you a way to get rid of the vexing “Copy:” prefix.

Not Add "Copy:" Prefix in Subject when Copying a Meeting from One Outlook Calendar to Another

Not Add “Copy:” Prefix in Subject when Copying a Meeting

  1. To begin with, start your Outlook application.
  2. Then in the main Outlook window, press “Alt + F11” key buttons.
  3. Next you will get access to Outlook VBA editor window, in which you ought to find and open the “ThisOutlookSession” project.
  4. Subsequently, copy the following VBA code into this project window.
Private Sub Application_ItemContextMenuDisplay(ByVal CommandBar As Office.CommandBar, ByVal Selection As Selection)
    Dim objButton As Office.CommandBarButton
    If Selection.Item(1).Class = olAppointment Then
       'Add "Copy To Folder" option in the right clicking menu
       Set objButton = CommandBar.Controls.Add(msoControlButton)
       With objButton
            .Style = msoButtonIconAndCaption
            .Caption = "Copy To Folder"
            .FaceId = 1676
            .OnAction = "Project1.ThisOutlookSession.CopyItemToFolder"
       End With
    End If
End Sub
Private Sub CopyItemToFolder()
    Dim objSelection As Outlook.Selection
    Dim objTargetFolder As Outlook.Folder
    Dim objAppointment As Outlook.AppointmentItem
    Dim objCopiedAppointment As Outlook.AppointmentItem
    Set objSelection = Outlook.Application.ActiveExplorer.Selection
    Set objTargetFolder = Outlook.Application.Session.PickFolder
    If Not (objTargetFolder Is Nothing) Then
       For Each objAppointment In objSelection
           Set objCopiedAppointment = objAppointment.Copy
           Set objCopiedAppointment = objCopiedAppointment.Move(objTargetFolder)
           'Remove "Copy:" prefix in the subject
           If Left(objCopiedAppointment.Subject, 6) = "Copy: " Then
              objCopiedAppointment.Subject = Replace(objCopiedAppointment.Subject, "Copy: ", "")
           End If
       'Prompt you if copying succesfully
       MsgBox "Copy Succesfully!", vbExclamation + vbOKOnly
    End If
End Sub

VBA Code - Not Add "Copy:" Prefix in Subject when Copying a Meeting

  1. After that, you should sign this code.
  2. Later change your Outlook macro settings to permit the signed macros.
  3. Eventually you can have a try.
  • Firstly, select a meeting and then right click on it.
  • Then in its context menu, you should choose the “Copy To Folder” option.Choose the “Copy To Folder” option in context menu
  • Next you will be required to select a target calendar folder and hit “OK”.Select a target calendar folder
  • After copying successfully, you will get a prompt.
  • Lastly, you can go to the selected destination folder, in which you can see the copied meeting. Its subject must have no “Copy:” prefix.

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Author Introduction:

Shirley Zhang is a data recovery expert in DataNumen, Inc., which is the world leader in data recovery technologies, including sql recovery and outlook repair software products. For more information visit

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