Marking an Appointment as Private in the Ms Outlook email client

Workingth collaboratively on projects has become the norm across most industries. In an office where you are working with cross functional teams, you are more than likely to share your Outlook calendar with your team or other coworkers. When you share your calendar it becomes very easy for them to plan a meeting with you. However it has one little drawback; your entire schedule is up for everyone to view. Now there may be few appointments that you have planned out that you would not necessarily like others to know about. For example you may like to schedule a meeting with the HR Manager and would not like your team members to get any hint about the same. For such purposes you can create private appointments in Outlook which only you can view.


Marking an Appointment as Private in Outlook

To start with you can go ahead and create an appointment in the normal way in Outlook. Once the appointment has been set, you need to head to it and double click on it to open it up. Next you need to go to the File menu and then head to Properties and click on it. In the Properties screen that opens up, you need to go the Sensitivity label and from the drop down option list choose the Private option. In newer iterations of the Outlook email client you need to just click on the Private lock icon to mark the appointment as private


When to Choose the Confidential Option

It is interesting to note that under the Sensitivity options, you also have the choice to mark any appointment as Confidential. Now it is entirely up to you whether you choose the Private or the confidential option. The basic difference lies in how the same get reflected before another user. When you choose the Private option, the time period is shown as blocked for a private meeting. Instead when you choose the confidential option nothing appears in that time frame and no one has any indication at all about that time being booked for an appointment. As a matter of caution if you really want to hide something, choosing the confidential option is typically advised.


An Outlook crash can mess up your calendar data and Notes

If your Outlook application topples over due to a PST corruption issue then there is a great risk that all data contained in it including Notes or calendar entries are potentially at risk. Ideally you should immediately call in a powerful pst recovery application like DataNumen Outlook Repair to get back your data without any missing elements. The tool is designed to work with nearly all Outlook iterations and can negotiate a host of media types. Even if a corrupted PST file lies on a virtual drive, the tool can get it back. In case the PST corruption issue occurred due to a large file size, the tool can also be used to break up the retrieved PST file into several small but manageable parts.


Author Introduction:

Alan Chen is President & Chairman of DataNumen, Inc., which is the world leader in data recovery technologies, including sql recovery and outlook repair software products. For more information visit

Comments are closed.