In this article we look at the rationale of using the desktop based Ms Outlook email client for work over the web based Gmail.
Are you one of those people who are fond of using Gmail as your primary mail client? Then, you must try out MS Outlook and you will surely realize what all you were missing in Gmail. Even today in many large enterprises and in majority of corporate offices, Ms Outlook rules the roost. Its collaborative features can literally change the way you work with colleagues. Read on to know for yourself why we recommend Microsoft Outlook over Gmail.
The first main advantage of MS Outlook over Gmail is the Offline Access to the Emails. For those who work in offices, it becomes very necessary that their mailbox is accessible even when they are offline and not connected to the Internet. Outlook helps them achieve this goal of offline access to emails, where they can actually read and also respond to emails offline just like they do when they are online. On the other hand, offline Gmail access is tricky and has restrictions.
Next, in terms of Integration via Calendar, Email and Contacts, Outlook outshines Gmail again. It is a fact known, that nowadays, email system has become the most widely accessed mode of communication and when it is available through MS Outlook in a better integrated way via a number of features like calendar, contacts, task and emails, then why would you prefer working on Gmail that is restricted to just New Inbox and New Compose?
Another reason for favoring MS Outlook over Gmail in offices is the ease of Scheduling Conference Rooms. Yes, Outlook does offer the users to schedule conferences and book meeting rooms and even projectors sitting at the comfort of their office. Whereas, Gmail, on the other hand does provides this feature of scheduling meeting resources but in a very cumbersome and a lengthy way.
MS Outlook is also favored over Gmail due to the efficiency of Rules to Decrease Email Clutter. Users are simply loving the way Outlook enables them to manage and organize their mailbox in a clutter-free way through Rules Feature. They can easily assign categories to different folders and move items from one place to another and stay organized. On the other hand, Gmail does provide a filter feature but it is limited in approach and also not as easy to use as the one present in Outlook.
Moving on, users find in MS Outlook the facility to Ignore Conversations in a very easy way. Just a simple click can delete all the unwanted emails and throw them in the Trash Folder. While all the important and marked conversations are kept securely for future access. On the other hand, Gmail does provide a similar feature but the sad thing is that it is not easily discoverable and approachable.
PST Errors can spoil your Ms Outlook Experience
In case you experience a PST crash, the exemplary experience of using Ms Outlook may go down the drain. To avoid such a situation make sure you have an Outlook recovery tool like the powerful DataNumen Outlook Repair application. This fabulous recovery tool can draw out all data including contacts and calendar entries stored in Ms Outlook in a jiffy. Even embedded objects in emails can be successfully recovered with this tool.
Alan Chen is President & Chairman of DataNumen, Inc., which is the world leader in data recovery technologies, including sql recovery and outlook repair software products. For more information visit https://www.datanumen.com/