In Ms Outlook you can create tasks and assign them to your colleagues with ease. In this article we look at exploiting the task feature in detail.
A majority of us are used to create to-do lists or create reminders for our daily tasks and events. Keeping this fact in mind, Microsoft, one of the leading IT companies of the world, came up with the idea of including a fabulous feature called Tasks in its Outlook. As the name suggests, Task is a feature that has been designed to enable the user to create a list of tasks that can be of any type within Outlook. So, if you are interested to learn more about the Task Feature of MS Outlook, then read on.
From mentioning due dates to categories to setting reminders to take up things to be done in priority; you can create as many to-do lists comprising of different tasks in your day to day life using the powerful Task Feature in Outlook. The basic aim behind introducing this feature is to make the user more active in completing the tasks and checking them out in an easier way.
Now, we will acquaint you with the procedure to create Tasks in Outlook. Entering a task can be done in two different ways; a faster way and a slower way. In the faster way, you first need to choose the option on top of the ribbon that states “Click here add a new task.” After this, you will be asked to Describe the Task with few words. Lastly, you will be asked to fill the Due Date Box with the due date to complete a task.
On the other hand, the slower way of creating a task in Outlook is as follows. You will first need to choose the New Option or press on Ctrl N. You then need to Describe the Task in the Task Form. After this simply mention the Starting and the Due date. Next, give a little Description about the status of the task and Prioritize it. You can then Mention Notes about a task. Finally, choose the Save and Close option and finish it off.
Creating Tasks in Outlook is one thing and mastering the art of handling and managing them is another thing. So, here are some tips worth mentioning in this respect. You can easily Remove a Task by choosing a particular task from the Task Window and pressing Ctrl D or clicking the Delete Option. Secondly, you can Edit a Task but double clicking a particular task from the Task Window and changing its particulars. Lastly, you are allowed to Mark a Task as Completed by checking the check box with the task name in the task window.
This is not all; users are also allowed to Categorize Tasks and choose by category from the drop down menu that comes in the current view option. You can even Edit the Views from the Task Window by simply opening the drop down menu and pick the view that suits your tasks most.
Your Saved Tasks May Vanish in the event of an PST crash
In case your Outlook application experiences a PST related crash it can compromise the tasks stored in it too. So to avoid a data loss scenario, it is prudent to keep an Outlook recovery tool like the powerful DataNumen Outlook Repair application installed in your Windows machine. The application can swiftly get back all your email data and other information stored in the application besides serving as an e-discovery tool to locate misplaced PST files.
Alan Chen is President & Chairman of DataNumen, Inc., which is the world leader in data recovery technologies, including sql recovery and outlook repair software products. For more information visit https://www.datanumen.com/