In this article we look at various options available in the Ms Outlook email client to search for emails and other data with ease.
MS Outlook is an expansive platform to organize a whole lot of things, ranging from emails, contacts, tasks, calendars to the To Do Bars. Searching for a particular thing in such a large data repository can definitely be a big problem. So, we thought of sharing with you some search options present in Outlook including, the Search Box, Instant Search, Search Folder and Advanced Searches too. Read on and check out some of the best and quickest tips to help search with ease in MS Outlook.
The first and the most important tip for searching for any particular message in Outlook is to use the Search Box. For those of you who are not yet aware of what a Search Box does, let us throw some light on it. Well, a search box enables you to search for a message from different folders containing a specific set of keywords or other search criteria. All you need to do in this respect is to choose a folder to search in for and type the words or characters you wish to search in a message and press Enter. After this, Outlook will quickly look for messages with the search criteria mentioned in the search box. A quick tip to search for emails through search boxes is to mention the Sender’s Name, Keyword or the Subject. To perform a powerful search, try typing more than one word in the search box.
Secondly, if you wish to do an Advanced Search, then you must use the Search Tools available in the Options under the Search Tab. After this you can pick the option of Advanced Find and mention the additional criteria for search in the Advanced Find Dialog Box itself. Once, the search results arrive on the screen; just go back to the regular email window by choosing the Close Search Option from the Close Group that comes on the Search tab.
Third useful way of searching a message in Outlook is the method of creating Search Folders. This method is particularly useful in cases when a repeated search is required. You can easily create a Search Folder that will then provide an instant view of all the email items matching your search criteria under a single folder. The best thing about it is that it keeps updating with the items as and when they arrive in the mailbox. We have already talked about how to use Search Folders and customize it in one of our earlier articles, so you can easily refer that.
It is not necessary that you will only need to search emails in Outlook, at times, you might also need to search for a contact or a task or a calendar too. To search for a calendar, task or a contact, you just need to enter a search word in the Search Bar on the ribbon and press Enter. You can pick the Locations to Search under the Search Tools and select the additional locations from the drop down menu.
So, the next time you find it difficult to search a particular message, task or contact in Outlook, just remember the useful tips mentioned in this article and get going. You will be glad to know that Outlook also offers you to Reuse a Recent Search feature and for this you just need to go to the Instant Search Pane and choose the Recent Searches Option.
With time your Outlook application becomes more susceptible to deliberating PST crashes
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