Given the sheer number of emails that an average office worker receives in his Outlook email client, it becomes a herculean task to manage them in order. For example you may receive a whole set of emails from your boss while another set of emails may come from a specific client. Again a whole group of emails from a different set of people may relate to a specific project. Now if you wished to organize all these emails as per your need, you can manually find and move them to separate folders or use the Rules feature. Essentially Rules give you a quick way to sort your incoming emails based on your preference. When an email enters you mailbox and if it matches the parameters set by you in a rule, it is moved to certain folder or a certain other action of your choice is triggered. Rules allow you to automatically sort emails, alert you of messages when they arrive and even sort your outgoing emails. Rules can be used to detect a specific keyword in the subject line and flag it if needed. Further custom rules can be created to specify an action of your choice.
- Creating a Rule from Scratch
Depending on your version of the Ms Outlook client the procedure to create a custom rule may vary slightly. To start with you would need to click on Rules and Alerts under the Tool tab and then when the screen opens up, click on New Rule. This will bring forth the Rules Wizard from which you need to select Start from a Blank rule. Next depending on your choice you can set the rule on incoming emails or outgoing ones. Assuming you choose incoming emails, you can place in a rule description and click on the next button. In the subsequent window you would come across whole list of conditions. Use the checkbox next to the condition that meets your requirement or select together a group of them to narrow the focus, click on the next button to go the action window. Now you will get the choice to select the action for that specific action item and follow the onscreen instructions to complete the setup.
- An Outlook application crash due to .pst error can jeopardize the set rules
In case you experience an Outlook application crash due to a .pst file error then the custom rules that you have set may also be at risk. In such a scenario you should use a highly intuitive outlook repair tool like the DataNumen Outlook repair to get back your lost data. This state of art application is capable of negotiating every fortuitous .pst error and can recover all your data including contacts, rules and calendar. Given its capacity to pull out contents from large PST files and even split them up after recovery, the DataNumen Outlook repair is often the first choice with a lot of IT support teams across offices.
Alan Chen is President & Chairman of DataNumen, Inc., which is the world leader in data recovery technologies, including sql recovery and outlook repair software products. For more information visit https://www.datanumen.com/