A large number of small businesses tend to still rely on the ubiquitous spreadsheet applications like Ms Excel to store their business data. Over a period of time they end up having multiple files for employee records, customer records, product sales, leave records and possibly a separate file on every other conceivable business function. Since Excel files are difficult to correlate, there is a huge duplicity of data. Making a change across several Excel sheets can prove to be a nightmare. Imagine you have several spreadsheets that contain Employee related data. Now if you have made a change in the employee ID field for a specific employee, you would have to visit several sheets to implement the change. This is just of one the several issues which can arise when you have a whole bunch of Excel files to work on.
Use Ms Access to avoid a mess of Excel files
In an Ms Access database, tables can be created for every business function where data needs to be stored. Moreover tables can be linked through the use of foreign keys. Using the referential integrity feature in Access, a change made on certain data can get reflected in related data in one go. You can have your entire sales data, employee data, financial data etc stored in a single database. Further you can match clients with employees that manage them or link products items that were purchased with individual clients. With forms and report features present in Ms Access it becomes extremely easy to analyze or modify data sets.
Queries help you make sense of data and obtain specific information
As opposed to a spreadsheet like Excel where you have to use filters to segregate data, you can use Queries in Access to fetch specific data sets. Moreover queries can be saved for further use and they can even be used to make changes to stored data. Using the SQL view, you can write your own queries which can be used to perform complex tasks.
Your entire data repository along with forms and queries can vanish in an MDB Crash
Imagine a scenario where your Ms Access application fails to open up one fine day. While you may not really believe that such a case is possible, many unfortunate Access users have experienced this scenario and at times have even lost access to their data. In case of an Ms Access crash, the first thing that you should do is get hold of an access repair utility without losing time. A tool like DataNumen Access Repair has the potential to get back all your data elements including switchboard forms and indexes with ease. Compared to other lackluster tools in the market, this powerful application can tackle virtually every other media type and can complete the recovery process in a jiffy.
Alan Chen is President & Chairman of DataNumen, Inc., which is the world leader in data recovery technologies, including access repair and sql recovery software products. For more information visit www.datanumen.com