The Ms Access application has over the years gained a respectable reputation as a highly flexible database solution intended for small business and professionals. With virtually no cost associated with its maintenance, it has been widely used across small firms and shops around the world. Typically a small business would hire a developer to create an application based on the Access database and then give its access to its employees. Such applications include ones for time management or data entry to slightly intricate ones for customer support and call center functions.
Once the application has been launched, more or less the Access database seems to support the data storage without a flaw. However despite its several advantages, at times Ms Access may throw up certain Syntax error messages that can leave you literally scratching your head for an answer. Let’s look at why Syntax errors crop up in Ms Access.
Why Syntax Errors Crop Up
One of the primary causes of Syntax errors showing up involves the use of reserved words in a query or an insert operation. An end user may unwittingly end up entering words reserved by Ms Access triggering a Syntax error. Even common words like Name or Password are known to cause syntax errors.
Embedded spaces within words can also launch a syntax error. From example a field like “residential address” may cause a syntax error due to an embedded space. Ideally you should place them under square brackets while performing a query. Moving on, single quotes too are known to generate syntax errors if they have not been properly handled by the application used to work on Ms Access. Also you need to be careful with using data type delimiters as they too can trigger a syntax error.
Chances of an MDB database getting corrupted is a persistent worry for small businesses
One of the key advantages of Ms Access is that it is multi user aware. In other words it can support simultaneous access and can effectively perform record locking. Now this feature has allowed Access to be used a database of choice for several small business owners who were happy to get an RDBMS with the Ms Office application without spending anything else. Moreover Access is way easier than a full fledged RDMBS solution like Oracle or SQL Server to maintain. Even creating forms and small application around it can be achieved in short time frame. However it has a major flaw related to its underlying MDB data file which is prone to corruption. Hence any business which has Access installed should consider opting for an access repair tool like DataNumen Access Repair. In case of an Access crash this powerful tool can help you get all your record sets along with indexes and other elements in perfect order. Moreover it can grab the data even if the database file has been protected with a password.
Alan Chen is President & Chairman of DataNumen, Inc., which is the world leader in data recovery technologies, including access repair and sql recovery software products. For more information visit www.datanumen.com