Most Access users typically love to work on this database owing to its overall simplicity. Since Ms Access is often defined by its simplicity, some users tend to believe that from a security point of view Ms Access is unlikely to stand against other database applications in the market. The truth is quite the opposite and Ms Access can boast of set of security features that can holds its own against myriad threats. In this article we would look at several such security features that Access comes loaded with and how you can use them to your advantage.
Using a Database Password
The most basic form of security involves the use of a database password. You can create a password in Ms Access for the entire database and any user can only access it if the same is shared with him. However this is a rudimentary form of security and other measures too need to be enforced. It must be noted that password security to a large extend depends on the kind of passwords you enforce. Ideally you should create a long password over ten characters and they should contain a mix of letters, numbers etc. Moreover refrain from using common words as passwords.
The next tier of security offered by Ms Access involves the assignment of rights and access to individual objects. A workgroup can be created that has only read only rights while another group may have rights to edit the data. Moreover Access allows you to create user level security levels with the help of a wizard.
Ms Access includes formidable encryption standards that can completely secure the data stored within an Access database. Once a database file has been encrypted with a strong standard such as the default AES found in Ms Access 2013, chances of it being cracked are very limited. Access supports a host of standard including 3DES and RC2. Access incidentally also uses a default hashing standard called SHA1 which is highly potent. Apart from encrypting the database, it can also be compiled into an .MDE file to avoid alterations.
Data Corruption is a persistent worry for Ms Access users
The Ms Access database while being easy to use and fairly secure seems to be bogged down by data corruption issues. Since it relies on a single MDB file to store its entire record set, any error in the file can damage your entire data. Moreover the MDB file can get compromised for rather pedestrian reasons ranging from a power outage to an improper shutdown. Since you have to live with the risk of data corruption in Ms Access, the ideal solution involves keeping an access repair tool DataNumen Access Repair handy. It can pull you out from a potential data loss scenario and get back all your tables, indexes, forms and reports with ease. Further it can even discover a MBD file that is difficult to locate by normal means.
Alan Chen is President & Chairman of DataNumen, Inc., which is the world leader in data recovery technologies, including access repair and sql recovery software products. For more information visit www.datanumen.com