Key Best Practices for Outlook that you need to follow

Microsoft Outlook is the most popular and easy to use email client in the world. The client is used by millions of users on a daily basis, in order to manage email accounts. However, Outlook can pose problems when not managed properly. Here are a few key tips to keep in mind in order to stop Outlook from crashing.

Microsoft Outlook is one of the efficient and powerful email management programs available in the market. The program, which is available as a part of the Office productivity suite, can also be purchased as a stand alone software. Organization, that have a need of managing multiple email accounts, use the Microsoft Outlook program on the Microsoft Exchange Server or the Microsoft Sharepoint server. Apart from allowing users to manage their email accounts, the program also allows them to manage their calender, notes, tasks, help them maintain a journal and surf the internet if they want to. All in all, the program has all that is required from an ideal email management client. Therefore, it becomes necessary users make sure that they handle the program in the manner in which it does not crash or present any problems at the wrong time and avoid Outlook recovery. One of the first things to keep in mind when you are using Outlook is keep making back-ups of your PST or OST files. This practice allows you to have the most recent back-up of the PST file when Outlook crashes or the original file becomes corrupted. You can create a back-up of the PST file by creating a copy of the file and keeping it in a separate location than the original file. Keep it in mind that the in-built export function that comes with Outlook is not of much help and would not create a true back-up of the file. You can use a free addin provided by Microsoft for the Outlook program. The free addin is designed to locate the PST files and make you choose the back-up location of the file. The tool can be programmed to remind you to create a back-up of the file when you close the Outlook application. Another thing that should be kept in mind is to close the Outlook application before you turn off the computer. Many people refrain from closing applications and straight away hit the shut down button, thinking that the applications will close automatically in the process. In order to avoid a crash and the Outlook recovery which will follow, always remember to close the Outlook application before shutting down the system. You can also avoid affecting the performance of the application by disabling the virus scanner within the application. This is because the anti-virus already installed on your computer protects the files that are received and sent by you. There is no need of an internal virus scanner running within the application as it not only slows down the application but also affects the manner in which you send, receive and view the emails on Outlook. In order to keep Outlook running smoothly, you can also disable the addins that are not being used by you. Some of these addins, which are not used, eat-up the working of the application and should be disabled when not in use. However, Outlook crashes despite of preventive measures, you can always use a third party application such as Advanced Outlook Recovery by DataNumen for Outlook recovery.

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