In this article explore the concept of a layered backup strategy for protecting MS Access data. We also look at the need for failsafe recovery software as a measure of last resort.
Large companies spend a lot of time placing in security and backup processes. However such intricate mechanisms require skilled technical manpower for designing and implementing these processes. Small and medium companies simply do not have the luxury of investing in such process and often end up losing data when a database crash occurs. Today we would look at implementing a layered backup strategy for small businesses running Access that aims to drastically reduce chances of data loss.
Layer 1: Keep Making Local copies of Data – Everyday
In the system that hosts the Access database, ensure a recovery backup process to fire at the end of every working day. A copy of database would be written on a different partition or if possible on a secondary hard drive attached to the system. Local backups are simple and should never be missed.
Layer 2: Make an operating system level – complete system backup every week
At the end of every week, say every Friday evening, ensure the entire system is backed up in a removable media or an external drive. While this is a time-consuming process it greatly reduces chances of major data loss, just in case a hardware error comprises your local disks.
Layer 3: Sign up with Cloud Service Provider for regular remote backups
To ensure your data remains protected as far as possible, connect with a remote data backup solution provider to ensure a copy of your database is always accessible over the internet. Set up the frequency of backup based on the sensitivity of the data. For financial and core business applications, daily backups are suggested. It is critical to note that backing up a large amount of data is a network bandwidth sensitive task and should be performed when other users are not consuming bandwidth. Also, it makes sense to negotiate with a cloud backup provider for recovery and restore options and ensure adequate support is there just in case you need to quickly get the system back online after a crash.
Final Failsafe – Invest in a Powerful Recovery tool
While a layered backup strategy goes a long way in reducing chances of data loss, it may still in many cases come short. Especially if you are trying to recover as much data as possible. In such a scenario call in a powerful recovery tool like DataNumen Access Repair to deal with the corrupted mdb or accdb file. It advanced recovery engine can pry out nearly every data element stored in the database while maintaining the integrity of the data. Since backups are done at specific intervals, you need this tool to ensure the data recovery for records entered since the last backup was done.
Vivian Stevens is a data recovery expert in DataNumen, Inc., which is the world leader in data recovery technologies, including SQL Server recovery and excel recovery software products. For more information visit www.datanumen.com