How to store data on Outlook?

Outlook client from software giant Microsoft is used by millions to manage their email accounts from a single platform. Outlook allows users to read, create, categorize, archive and store email messages received by them. Essentially, Outlook is an email management client but it also lets users create calender entries, maintain journals, jot down tasks among other things. The data is then stored on a PST file. Lets find out exactly how to create a PST file.

Microsoft Outlook is a highly popular email management client which allows users to maintain a single email account or multiple email accounts at the same time, from a common platform. Apart from its email management capabilities, Outlook allows users to create notes, calender entries, tasks, maintain a journal and browser the Web as well. Essentially, Outlook is used by organizations to manage hundreds of employee email accounts. This is done by running the Outlook on a server such as the Microsoft Exchange server or the Microsoft SharePoint server. When Outlook is run on an enterprise server, all the data is stored on the server it self and is managed by the IT administrators. They can perform Outlook repair techniques, recover, delete or restore the data from the server. However, Outlook email management client is also used by individuals at home or offices as a stand alone client. A stand alone client does not run on a server and store data on the computer. Therefore, the stand alone client stores the data on Outlook running on a local computer on a Personal Storage Folder file or a PST file, which has the extension ‘.pst’. Now to create a PST while Outlook is running, users would need to open Outlook and go the ‘File’ menu. From there, point to ‘New’ and then select Outlook Data File. Now, in the ‘Types of storage’ section, select Office Outlook Personal Folders File (.pst) to create a PST file. Users should make sure that they should make the new PST file compatible with Outlook versions prior to Outlook 2003, in which PST files were first introduced. After clicking ‘OK’, users will get to chose the location in which they want their new PST file to be stored. One can use the default location provided by Outlook or one can define their own location. Users should be wary when they define the location of the file as it can come in handy during Outlook repair. Users can then decide on the name of the new PST file. Again, they are offered the choice of going with the default name offered by Outlook or they can also define their own name. The name the users chose for the PST file will be displayed on the All Mail Folders list in Outlook and will feature on the shortcuts created by the user for the PST file. From here, users can also chose the encryption method of the their PST file and can also opt for password protecting the file. However, users should keep it mind that once a encryption mode is selected and PST file is created, then the encryption can not be changed. When the PST file is created, it appears on the All Mails Folder list on Outlook and can be accessed from there. However, from time to time, Outlook suffers in outages that result in data loss or damaging of the vital PST file. Therefore, Microsoft has provided a set of tools for Outlook repair. Users can also go for a third party DataNumen Outlook Repair from DataNumen.

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