In this article we would look at setting up Desktop alerts when a message arrives or a certain request is received.
If you are one of those people, who hate wasting time in getting things done, then the Desktop Alerts Feature in Outlook 2013 is just meant for you. With this interesting feature, you get a visual alert in the form of a notification or a pop-up directly on your desktop whenever an email message arrives in your mailbox. However, you must remember that these desktop alert notifications will appear only and only if your Outlook account is linked with POP3 (Post Office Protocol Version 3) and MS Exchange Server. Currently, Desktop Alerts are not compatible with HTTP and IMAP4 (Internet Mail Access Protocol Version 4) accounts.
Now, let us throw some light on how to actually set Desktop Alerts in Outlook 2013. All you need is to first go to the Tools Menu and choose the Options. Then, under the Preferences Tab choose the Email Options. After this, you will need to choose the Advanced Email Options and simply click on the Desktop Alert Settings. Once you enter the desktop alert settings dialog box, you can actually configure not only the transparency but also the duration of your alert notifications whenever an email message is received in the mailbox.
The best thing about Desktop Alerts is that you have the power to change its settings as per your wish. Moreover, you can even turn it off, if need be. There are a couple of steps that need to be followed to turn these alerts off. Firstly, you need to go to the File Option from the main Menu and under that choose the Options. Then, click on the Mail Option that appears on the left hand side. Once this is done, simply scroll towards the Message Arrival Option. Lastly, turn on this option by clicking a tick in check box that appears just next to Display a Desktop Alert Option and you are done with your desktop alerts.
It is also important to note that all the information that gets displayed in the form of a desktop alert differs depending on the type of item received in the mailbox. An alert for an Email Message will display the subject, name of the sender and also the first two initial lines of the message. On the other hand, it will not display any content of a digitally signed or encrypted message. An alert for a Task Request will display the subject along with the sender’s name and the start date of a particular task. Whereas, an alert for a Meeting Request will display the subject along with the date, sender’s name, time and also the location of the meeting to be held.
To sum it up, it can be stated without any doubt that by setting the Desktop Alerts in your mailbox, you will waste no time in getting acquainted with all the important messages that arrive in your mailbox. A useful tip to bear in mind regarding desktop alerts is that they can be made visible for a longer time by resting the pointer on them before they fade away from the view.
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