How to Quickly Add the Subjects of Multiple Emails to the Condition of a Specific Outlook Rule

If you have a rule whose condition is “with specific words in the subject” and often want to add an email’ subject to this condition, you can use the method in this post. It can let you quickly get it without needs to find and change this rule manually.

Perhaps you’ve created an Outlook rule which will automatically do something with the emails whose subjects contain specific words. Now, you want to add the subjects of some emails to this rule condition. In general, you have to first write down the subjects and then open “Rules and Alerts” dialog box to change the rule condition manually. Apparently, it is quite troublesome. If you frequently add the new subjects to this rule’s condition, you can use the following way, which is very efficient.Sample Rule

Add the Subjects of Multiple Emails to the Condition of a Specific Rule

  1. To begin with, start Outlook program.
  2. Then, get access to Outlook VBA editor via tapping “Alt + F11”.
  3. Next, in the new window, put the code below into a module.
Sub AddSubjectsOfMultipleEmailsToConditionSpecificRule()
    Dim objSelection As Outlook.Selection
    Dim objMail As Outlook.MailItem
    Dim objDictionary As Object
    Dim objRules As Outlook.Rules
    Dim objSpecificRule As Outlook.Rule
    Dim objRuleCondition As Outlook.RuleCondition
    Dim objTextRuleCondition As Outlook.TextRuleCondition
    Dim strTextArray As Variant
    Dim varSubjects As Variant
    Dim varNewTextArray As Variant
    'Get the selected emails
    Set objSelection = Outlook.Application.ActiveExplorer.Selection
    Set objDictionary = CreateObject("Scripting.Dictionary")
    For Each objItem In objSelection
        If TypeOf objItem Is MailItem Then
           Set objMail = objItem
           If objDictionary.Exists(LCase(objMail.Subject)) = False Then
              objDictionary.Add LCase(objMail.Subject), 1
           End If
        End If
    'Get the specific rule, change the rule name as per your own case
    Set objRules = Outlook.Application.Session.DefaultStore.GetRules
    Set objSpecificRule = objRules.Item("Auto Flag Mails with Specific Texts in Subjects")
    'Add the subjects to the rule condition
    For Each objRuleCondition In objSpecificRule.Conditions
        If objRuleCondition.ConditionType = olConditionSubject Then
           If objRuleCondition.Enabled = True Then
              Set objTextRuleCondition = objRuleCondition
              strTextArray = objTextRuleCondition.Text
              varSubjects = objDictionary.Keys
              varNewTextArray = Split(Join(strTextArray, ",") & "," & Join(varSubjects, ","), ",")
              objTextRuleCondition.Text = varNewTextArray
           End If
        End If
    MsgBox "Complete!", vbInformation + vbOKOnly
End Sub

VBA Code - Add the Subjects of Multiple Emails to the Condition of a Specific Rule

  1. After that, for future convenience, add this macro to Quick Access Toolbar or ribbon by referring to “Optional Step” in “How to Run VBA Code in Your Outlook“.
  2. Finally, exit VBA editor and have a try.
  • First off, select the emails whose subjects you want to add to the rule.
  • Then, click the newly added macro button.Run Macro on Selected Mails
  • After macro finishes, go to “File” menu and click “Manage Rules & Alerts” button.
  • In the “Rules and Alerts” dialog, pitch on the specific rule to check its condition. You can see that the email subjects have been in the condition.Newly Added Words in Rule Condition

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Author Introduction:

Shirley Zhang is a data recovery expert in DataNumen, Inc., which is the world leader in data recovery technologies, including corrupted mdf and outlook repair software products. For more information visit