How to Batch Print All Tasks Linked or Assigned to a Specific Contact in Outlook

When checking all the tasks linked or assigned to a specific contact, you may want to print them as well. Now, in this article, we will share you a method to batch print such tasks.

To check the tasks linked or assigned to a contact, you can open this contact and access its “Activities” page, in which all such tasks are gathered here. But, if you’d like to print these tasks, you need to open them and then print one by one. Thus, obviously, it is a bit troublesome. Now, in the followings, we will introduce a way to batch print these tasks.

Contact Activities

Batch Print All Tasks Linked or Assigned to a Specific Contact

  1. At the very outset, select a contact that you want.
  2. Then, access Outlook VBA editor by referring to “How to Run VBA Code in Your Outlook“.
  3. Next, copy the following VBA code into a module.
Dim objContact As ContactItem

Sub PrintTasksLinkedOrAssignedToSpecificContact()
    Dim objStore As Outlook.Store
    Dim objOutlookFile As Outlook.Folder
    Dim objFolder As Outlook.Folder
 
    'Get the selected contact
    Set objContact = Outlook.Application.ActiveExplorer.Selection.Item(1)
 
    For Each objStore In Application.Session.Stores
        Set objOutlookFile = objStore.GetRootFolder
        For Each objFolder In objOutlookFile.Folders
            If objFolder.DefaultItemType = olTaskItem Then
               Call ProcessFolders(objFolder)
            End If
        Next
    Next
End Sub

Sub ProcessFolders(ByVal objCurFolder As Outlook.Folder)
    Dim objTask As Outlook.TaskItem
    Dim objSubfolder As Outlook.Folder
 
    For Each objTask In objCurFolder.Items
        'Print linked tasks to the contact
        If objTask.Links.Count > 0 Then
           i = 0
           Do Until i = objTask.Links.Count
              i = i + 1
              If objTask.Links(i).Name = objContact.FullName Then
                 objTask.PrintOut
                 Exit Do
              End If
           Loop
         'Print assigned tasks to the contact
         ElseIf (objTask.Owner = objContact.FullName) Or (objTask.Owner = objContact.Email1DisplayName) Or (objTask.Owner = objContact.Email1Address) Or (objTask.Owner = objContact.Email2DisplayName) Or (objTask.Owner = objContact.Email2Address) Or (objTask.Owner = objContact.Email3DisplayName) Or (objTask.Owner = objContact.Email3Address) Then
           objTask.PrintOut
         End If
    Next
 
    If objCurFolder.Folders.Count > 0 Then
       For Each objSubfolder In objCurFolder.Folders
           Call ProcessFolders(objSubfolder)
       Next
    End If
End Sub

VBA Code - Batch Print All Tasks Linked or Assigned to a Specific Contact

  1. After that, click into the first subroutine.
  2. Later, click “Run” icon in toolbar to run this macro right now.
  3. When macro finishes, all the tasks linked or assigned to the selected contact will be printed out, as shown in the following screenshot.Printed Tasks

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Author Introduction:

Shirley Zhang is a data recovery expert in DataNumen, Inc., which is the world leader in data recovery technologies, including sql corruption and outlook repair software products. For more information visit www.datanumen.com

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