How to Batch Disable “AutoArchive” Option for All Recurring Calendar Items in Outlook

If you’ve enabled “AutoArchive” for a calendar folder but don’t wish recurring items to be auto-archived, you ought to disable “AutoArchive” for such items. Thereby, this article will show you a method to batch realize it with VBA.

To prevent auto-archiving an item, you can select the item and press “Alt + Enter” key to access item’s Properties, in which you can enable “Do not AutoArchive this item” option, as shown in the following image. Now, if you’d like to batch disable “AutoArchive” for all recurring calendar items, obviously, manually process many items one by one is quite tedious and stupid. Therefore, in the followings, we will introduce you a far more efficient way.

"Do not AutoArchive this item" Option

Batch Disable “AutoArchive” Option for All Recurring Calendar Items

  1. To begin with, start your Outlook program.
  2. Then, get access to VBA editor by referring to “How to Run VBA Code in Your Outlook“.
  3. Next, put the following VBA code into a module that is not in use.
Sub NotAutoArchiveRecurringCalendarItems()
    Dim objStore As Outlook.Store
    Dim objOutlookFile As Outlook.Folder
    Dim objFolder As Outlook.Folder
    For Each objStore In Outlook.Application.Session.Stores
        Set objOutlookFile = objStore.GetRootFolder
        For Each objFolder In objOutlookFile.Folders
            'Process all Calendar folders
            If objFolder.DefaultItemType = olAppointmentItem Then
               Call ProcessFolders(objFolder)
            End If
End Sub

Sub ProcessFolders(ByVal objCurFolder As Outlook.Folder)
    Dim i As Long
    Dim objAppointment As Outlook.AppointmentItem
    Dim objSubfolder As Outlook.Folder
    For i = 1 To objCurFolder.Items.Count
        Set objAppointment = objCurFolder.Items.Item(i)
        'Disable "AutoArchive" for recurring items
        If objAppointment.IsRecurring = True Then
           objAppointment.NoAging = True
           On Error Resume Next
        End If
    'Process all subfolders recursively
    If objCurFolder.Folders.Count > 0 Then
       For Each objSubfolder In objCurFolder.Folders
           Call ProcessFolders(objSubfolder)
    End If
End Sub

VBA Code - Batch Disable "AutoArchive" Option for All Recurring Calendar Items

  1. After that, move cursor into the first subroutine.
  2. Lastly, press “F5” key button or click the “Run” icon in toolbar.
  3. When macro finishes, you can check the recurring items’ properties. In their “Properties”, “Do not AutoArchive this item” option must be checked.Disabled "AutoArchive" for All Recurring Calendar Items

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