Microsoft Outlook is a popular email client which retrieves emails from the email server and then downloads and stores it in your computer hard drive. Although Outlook is a stable and wide used email client which is very helpful for users, it sometimes malfunctions and due to which you can loose important emails from the server. It is therefore important to learn how to avoid chances of an Outlook crash and to repair Outlook to prevent loss of data.
If you have been a regular user of Ms Outlook, it is quite possible that you have encountered an Outlook crash. The Outlook email client can crash anytime due to many known and unknown factors and most important amongst them are:
- Virus Attack
- Sudden corruption of PST files
- Intentional/Unintentional deletion of important files
- Hard Disk crash
- Online theft/Malware attack
Sometimes file size do play a sinister role in Outlook crash and to repair Outlook manually after such crash becomes difficult and you have to take help of some Outlook repair softwares available in the market.
Outlook stores all data in your hard drive in the PST (Personal Storage Table) format and once the PST file size crosses the 2GB threshold it becomes increasingly difficult to manage the files and can cause slowness while retrieving data and ultimately the file will get corrupted. It is therefore advisable to break up your data into multiple small PST files so that it does not exceed the 2GB limit.
Keeping viruses, spyware and malware at bay can really help to protect your Outlook client from crashing. Viruses, spyware and malware interfere with important programmes in your computer and cause your system to run slowly and also become unstable and perform undesirable operations. Microsoft Outlook is an email client and it uses your computer to store information and as a result due to the presence of virus, spyware and malware the mails in the server get affected.
It is very important to install anti-virus and anti-spyware softwares on your computer and run regular updates. You should definitely scan all your emails if it contains attachments from unknown sources so that it does not infect the other files.
Another important step to prevent loss of data from your Outlook client is to back up your PST file. To do so just find and copy the PST files to an external USB drive or to another drive in your computer. It is better to take back up of your important files than repair Outlook after the crash. The easiest way to find the PST file is through the search function in your computer. Just type “.pst” without using the double quotes and begin the search process. After the result is being displayed copy and paste the file into another external drive.
You should make it a regular habit to maintain your system by defragmenting and running disk scan. It helps preventing file system problems and also enables the system to run smoothly and prevent the system from slowing down. Another way to prevent data loss is by creating a new .pst file. For creating new .pst file just follow these simple steps mentioned below after opening Outlook:
- Go to file menu, then click “Outlook Data File”
- After this step simply choose Office Personal Folders File. If you are using Outlook 2003 you will get another option to increase compatibility with older version of Outlook. You need to choose the Outlook 97-2002 Personal Folder File option and then click on OK.
- The next step is to choose an appropriate location for your new .pst file to save. After choosing the location, save the copied file with another name.
Prevention of data loss from Outlook is simple but if you still run out of luck and need external help you can always take the help of DataNumen Outlook Repair tool which can help you recover your data with ease.