Extracting emails IDs directly from emails in Outlook to a CSV file

It is possible to draw out email ids contained in emails in Ms Outlook to a CSV file

Extracting emails IDs directly from emails in Outlook to a CSV file

Needless to say that emailing has become a powerful tool for communication in today’s world. Not just personal but as a great medium for marketing, emails can do wonders in communicating instantly with a second person. Since, emails are used majorly in the corporate world; queries are bound to come regarding its better usage. One such common query which is frequently asked by a number of people relates to the procedure of extracing email IDs directly from the emails in MS Outlook to a CSV file. In this article, we are going to throw some light on this respect and will guide you with the best and the easiest way to extract email IDs from emails to a CSV file in Outlook.

Well, first of all, bear in mind that there is definitely a way to extract IDs from emails. Now, don’t be deluded in thinking that we are talking about some software that has come up in the market for the same purpose. Instead, we are talking about the inbuilt Export Feature of MS Outlook that can actually solve your problem. Especially designed, as the name suggests for exporting items in and outside Outlook, the Export Feature can be used in a great way if proper usage is known to the user.

Now, let us acquaint you with the whole procedure of how to use the Export Feature for extracting email IDs from the email messages in to a CSV file. The first and the initial step involved is to move or copy the emails that you wish to extract in a separate folder. For instance, you can create a new folder by the name Email List or Export IDs. In case, you are using the 2010 or 2013 MS Outlook versions, you will first need to go to the File Tab and choose the Advanced Option under the Options Bar appearing on the left pane. After this, scrolling down a little, pick the Export Button.

For users who are still working with the older versions of MS Outlook 2003 or 2007, the first step would be to go to the File Tab and select the Import and Export Option. Once this is done, you will need to select the Export to a File Option and then choose Next Option followed by Comma Separated Values (Windows) or CSV Files. After this again you will be required to click on Next and when the next screen appears, you will be needed to choose the Folder that you created containing the emails you want to extract the addresses from. Your next step would be to select the Browse Option and mention the location along with the file name for the newly generated file. Once this is done, all you need is to click on Next followed by Finish.

So, you see how easy it is to extract email addresses from your Outlook emails to a new CSV file. This method is particularly helpful for those who wish to extract the email addresses of their potential clients before a workshop, event or a meeting, as it saves time and helps in boosting the email marketing system for you and your company.

Outlook contacts are valuable; do not lose them to an Outlook crash

Losing your Outlook contacts data due to a PST crash can be a nightmare. Hence it makes sense for professional Outlook users to install a PST repair tool like the DataNumen Outlook Repair application in their Windows machines. The software besides extracting every piece of data stored in Outlook can also be used to keep the Inbox data file lean by splitting it into smaller parts.

Author Introduction:

Alan Chen is President & Chairman of DataNumen, Inc., which is the world leader in data recovery technologies, including sql recovery and outlook repair software products. For more information visit https://www.datanumen.com

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