Time zone differences can mess with your appointment settings. In this article we look at overcoming such issues in Ms Outlook.
Has it ever happened to you that although you went for a meeting overseas at the right time but the day was wrong or vice versa? Well, then you have already come across the problem of different Time Zones messing up your appointments in MS Outlook. The good news is that Microsoft does allow you to easily change the time zone in its Outlook to match your present geological location, so that you are never late or early for an important appointment. Read on how to effortlessly deal with the time zone issues while fixing appointments in MS Outlook.
Now, that you are aware of why time zone is so crucial in MS Outlook, let us throw some light on how to change it according to your current location. Bear in mind that once you edit your time zone in Outlook, your calendar views will be updated as per the new time zone. For this you first need to open the File Tab and choose Options and click on the Calendar Option. There you will see an option of Time Zones, just mention a name for your current time zone in that Label Box. There are a couple of things worth noting while changing the time zone in Outlook. Firstly, by editing the daylight saving time settings and the time zone settings, your MS Outlook clock will change accordingly. Secondly, if you adjust account to the time zone, the clock by default adjusts for the appropriate daylight saving time setting. Thirdly, there are some time zones that don’t have a daylight saving time like Arizona in the U.S.A.
The best thing is that MS Outlook allows you to add not just one but two time zones. Yes, you can display two separate time zones in the Outlook Calendar. For instance, you can display your local time zone and a time zone of a city most traveled to. For this, you need to go to the File Tab and click on Options and choose the Calendar Tab from Time Zones and pick the option of Show a Second Time Zone Check Box. Mention the name of the additional time zone and add the time zone from the list mentioned there and Add it.
Moreover, Outlook does provide you with an option to Swap Time Zones. This is particularly helpful when you are using two different time zones in the Calendar. For this, you need to go to the Calendar and then do a right click on the Time Bar and finally click Change Time Zone. Once you do this, simply choose the option of Swap Time Zones and you are done. In case, you wish to Remove a Time Zone, you can just go to the File Tab and choose Options and select the Calendar Tab under the options of Time Zones followed by clearing or removing the Show An Additional Time Zone Check Box.
So, next time you plan an important meeting via Outlook, make sure to update your apt Time Zone and you will never go wrong in terms of time or day.
Maintaining the Outlook Inbox is crucial for avoiding crashes
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