Effective Ways of Managing PST files in Outlook

Back ups form a very important part of managing PST files in Outlook. While many users store email data on their local computers, sometimes Exchange server administrators also store email data in the form of PST files on local hard disks. Thus users cannot always depend on the server administrator for recovery of Outlook data and need to know of ways to effectively manage PST files.

If you have an email account on Microsoft Exchange server, you are probably using Outlook to access and store all your email data. You might have found it very effective to use offline folders to store email data so that you can continue working without interruptions. One of the biggest advantages of an email account on an Exchange server is that the administrator takes regular backups of your email data and there is an effective backup plan in place. It is important to note, though, that some administrators store the Outlook data in the form of Personal Folder files or PST files on your hard disk drive. You should therefore know what steps are being taken to manage these PST files and how you can carry out a PST repair.

Most Microsoft Exchange Server administrators handle backups of the Outlook data on the server itself. This makes the task of recovering data in case of any corruption or damage to the mailbox fairly easy. However, a few do prefer to store user’s Outlook data on the local hard disk drive of the user. The first step would therefore be to understand where Outlook is presently storing all the data. In Outlook 2007, from the main Tools menu, select Options and choose the Mail Setup tab. From here, select E-mail Accounts and then Account Settings. To check where the data is being stored, click on the Data Files tab and pay particular attention to the Name field. This will indicate to you where and in what form the email data is being stored so that you can take steps for effective PST backup and PST repair.

If the Name field reads ‘Mailbox’ and the e-mail name is also mentioned, you can be fairly certain that Outlook is storing all the data in folders located on the Exchange Server. It is now just a simple matter of contacting the Exchange Server administrator to understand what kind of backup and recovery system is in place to protect the data. On the other hand, if the field mentions ‘Personal Folder’, the Exchange Server administrator is storing the data in the form of PST files on your hard disk. You therefore have to ensure that all the messages, appointments, contacts and other data stored in the PST file is backed up at regular intervals and that an effective PST repair can be carried out when necessary.

If your data is being stored in the form of PST files, you should also be aware of another powerful PST repair tool – DataNumen Outlook Repair from DataNumen. With a recovery rate and features that leave competitors far behind, DataNumen Outlook Repair can successfully restore data from heavily damaged PST files. Many recovery tools fail when it comes to fixing large PST files but this powerful tool uses sophisticated techniques that can scan, fix and restore almost all the data from fairly large PST files. Not surprisingly, DataNumen Outlook Repair is now proving to be the tool of choice for most Outlook users, providing easy data recovery and peace of mind.

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