The Notes feature in Ms Outlook has appealed to many users over the years. At the same time a lot of Outlook users have felt that the feature does merit its place and had advocated its removal. In the Outlook 2013 edition, Microsoft has taken the middle ground and hidden the notes feature. In other words those who like to use notes can still work with it in the old fashion while those who did not wish to deal with it can avoid seeing it in their interface. Let’s look at the feature in detail.
Enabling Notes in Outlook 2013
The easiest way to bring up the Notes feature involves using the shortcut Ctrl+5. Alternately you can also try going to the Navigation Options present in Outlook and simply change the count of visible items to five from the existing four. Also ensure that notes appear in the list of top five items or else you would have to select it and move it up.
Working With Notes in Outlook 2013
The Notes feature remains largely unchanged in the Outlook 2013 edition and working with it is fairly simple. When you click on New Note option a fresh note appears on your screen. Incidentally it does not have a name and is shown in a compact size. You can easily adjust the size by dragging it. It is important to note that by default Outlook takes the first few words from the first line you write as the note title. The time when the note was created is showcased in the bottom bar of the note.
Outlook 2013 allows you to chose the color of the notes and add a category to it. An user can easily view the note from the notes list. Also you can segregate the latest notes by choosing to view notes for last seven days. Now if you happen to choose the Notes List view, a detailed list of all your notes would appear on your screen. As with many other Outlook elements, Notes too can be shared with others. Thus if you are collaborating on a project with your teammate, you can create a shared note where both of you can insert your comments.
Even Data Stored in Notes can be at Risk during an Outlook Crash
Imagine a scenario where your Outlook application experienced a PST error and crashed. You would quite obviously be unable to access your emails and they are likely to have gotten corrupted. However the extent of corruption is not going to be limited to emails only and even the data stored in the notes that you have made may be at risk too. In such situation only a powerful pst recovery tool like DataNumen Outlook Repair can help you get back your data. Its powerful algorithm can drag out the contents from thoroughly corrupted Outlook files and the whole process to can be completed at blistering pace.
Alan Chen is President & Chairman of DataNumen, Inc., which is the world leader in data recovery technologies, including sql recovery and outlook repair software products. For more information visit www.datanumen.com/products.htm