Once your database is ready for users to start importing and entering information, it is time to deploy it. There are some things you should do to ensure the database remains as easy to use for end users as it was for you and the testers.
The whole point of a database is for tracking and maintaining data. That is rarely a one-person job. Once you finish building your database, you have to start thinking about deploying it to others. While this can be done in many different ways, there are several ways that definitely make it easier for end users to use and for you to maintain the new database.
The following will help you through the process of making your new database available for other users. If at any point you have problems or fid that your users have corrupted the files, contact an expert to help you with the MDB db repair.
Split Your Tables and Other Objects into Two Files
Regardless of how you worked in the database while you developed it, when you make it available to other, the tables should be saved in a separate file. You will be far more likely to update and change tables over the course of your Access database’s life. Instead of updating everything every time, save your tables to a different file. It will make it that much easier to update it later.
Preparing the User Front-End
The front-end of your database is what the users work with (the rest of it is the back end). You need to know what the users will be allowed to do. These items should be identified and listed for the deployment.
When it comes time to deploy your database, check all of the front end portions. Make sure that the functionality that is meant to be available is available. For example, the navigation and forms should be tested to make sure there are no problems.
Verify that there are no extra options or menus that will confuse your users. Make sure the only things they see are the things they need to see. You should also make sure that all of the things they need are visible.
Ensure Security Is in Place
If your database will contain confidential or sensitive data, you need to implement security measures. There are three types of security to consider.
- Workgroups are the first line of defense. You can assign different layers of access based on a user’s role. If you are using Access 2007, this method is not an option since the version does not support workgroups.
- Table security is complicated, but most users are only going to access what they can see. Including links to tables you want a user to access will reduce the number of people who explore tables you want to secure.
- Navigation security lets you limit how much users see of other components, particularly forms and reports. You can make it so that some of these are not accessible to some users.
Establishing Your MDB File Location
The last thing you need to consider is where you will store your MDB. You have to make sure that all potential users can access the area where the file is stored. This may be a network folder or somewhere in the cloud. Get input from other users and members of management to determine the best location for the file. If there are only a few users, discuss what will work best for your particular needs.
For example, if you are working on a group project for school, you can store your database in free cloud space. Ultimately you want to ensure everyone uses the same file instead of each person saving out their own versions of the database.
Victor Ren is a data recovery expert in DataNumen, Inc., which is the world leader in data recovery technologies, including Excel recovery product and word recovery product. For more information visit www.datanumen.com