How to Customize Proofing Options for Your Word Document

In today’s article, we will focus on explaining the way of how to customize proofing options for your Word document.

Now and then, you may find lots of colored wave lines below some words when you are creating your Word document.

As most of you know, these colored wave lines indicate that there may be spelling or grammar mistakes in your document. Though you can’t deny how helpful these proofing options are, they can still be very annoying especially when your document has to contain some trendy words.

To help you out of such problem, we will show you how to reset these Proofing options according to your specific needs.

Let’s look at situations below one by one.

Situation 1: When there are actually mistakes

No man can avoid mistake, so it’s reasonable to make one or two when create a Word document.

Following are steps to correct:

  1. First, click “Review”.
  2. Then click “Spelling& Grammar” icon in “Proofing” group.Click "Review" ->Click "Spelling &Grammar"
  3. Now there will be a “Spelling and Grammar” dialog box. You can see the words have been highlighted, and there is a suggestion the below box. If you want to accept the modification, just click the “Change” button.Click "Change" to Correct the Mistake

Situation 2: When there is no mistake

As we mentioned, your document has to contain trendy words or letters in special form sometimes. However, Word, by fault, will consider them as mistakes, such as below:A Red Wave Line below a Word

That’s when you need to deny the change or customize the proofing options.

Steps to Deny the Change

  1. Repeat the step 1 and 2 in situation 1.
  2. In “Spelling and Grammar” dialog box, Word offers you several suggestions, but none is needed. Then you just click “Ignore All” button on the right side.Click "Ignore All"

Now all the red wave lines below “.docx” in this document are removed. You shall achieve the effect like this:The Red Wave Line Disappears

Understandably, there can be several kinds of “mistakes” in a single document. Using the above method to ignore one by one can waste you much time. Below are the solutions:

Solution 1: Make Exceptions for a Specific Document

  1. Click “File”.
  2. Then click “Options” to open “Word Options” window.Click "File" ->Click "Options"
  3. Next choose “Proofing”.
  4. On the right-down side, choose a document you want to make exceptions in the “Exceptions for” list box.
  5. Check “Hide spelling errors in this document only” box, or “Hide grammar errors in this document only”, or both of them.
  6. Click “OK”.Click "Proofing" ->Choose a  Document ->Check Both Boxes below "Exceptions for" ->Click "OK"

Solution 2: Customize Proofing Options for Word

  1. Repeat steps in solution 1 from step 1 to 3.
  2. Check boxes below “When correct spelling in Microsoft Office programs” and “When correct spelling and grammar in Word” as you need.Check Options you Need or Edit Custom Dictionaries ->Click "OK"
  3. You can also click “Custom Dictionaries”.
  4. In the “Custom Dictionaries” dialog box, click “Edit Word List”.Click "Edit Word List"
  5. Then type the word which may be considered as having spelling error.
  6. Click “Add”.
  7. And click “OK”.Type New Word ->Click "Add" ->Click "OK"
  8. Now back to the “Custom Dictionaries” dialog box, click “OK”.

Take Care of File Damage

Changing default settings can not only cause confusion but bring file corruption as well. Yet, when such bad luck comes, you can do nothing but to repair word.

Author Introduction:

Vera Chen is a data recovery expert in DataNumen, Inc., which is the world leader in data recovery technologies, including excel recovery and pdf repair software products. For more information visit

One response to “How to Customize Proofing Options for Your Word Document”

  1. Hello There. I found your blog using msn. This is a really well written article. I’ll be sure to bookmark it and come back to read more of your useful info. Thanks for the post. I’ll definitely return.

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