How to Create and Use Bookmarks in Your Word Document

In this article, we will talk about how to create and make good use of bookmarks in your Word document.

Most of time, we use bookmarks in Word to help us locate certain point or a part of text. For example, it saves us a lot of time in tracking down the last edit location. Therefore, we plan to show you the way to add a bookmark in Word document as well as explore some basic features of bookmark so as to help you better master the use of it.

How to Create a Bookmark in Word Document

  1. Firstly, put your cursor at the place where the bookmark goes. Of course, you can select a part of text as a bookmark.
  2. Then click “Insert” tab.
  3. Next click “Bookmark” icon in “Links” group.        Select Text then Click "Insert" ->Click "Bookmark"
  4. In “Bookmark” dialog box, type a bookmark name.
  5. Finally, click “Add” button.Type Bookmark Name ->Click "Add"

How to Locate a Bookmark

After you creating one or multiple bookmarks, you can use “Go to” function of bookmark to locate a certain part of content in Word document. Detailed steps are as below:

  1. First repeat step 2 and step 3 in “How to Create a Bookmark in Word Document” to open the “Bookmark” dialog box.
  2. Then click a bookmark.
  3. Next click “Go to” button on the right. Now you can see the content of this bookmark has been selected.Click a Bookmark then Click "Go to" to Locate the Position

Move an Existing Bookmark to another Location

Sometimes, you will no longer use some existing bookmarks on one hand. Yet, on the other hand, you have to add new bookmarks for other content. This costs time. Thus, we offer a solution to make use of those existing bookmarks without deleting them.

  1. To begin with, select a part of text which will be the bookmark content.
  2. Then repeat step 2 and step 3 in “How to Create a Bookmark in Word Document” so as to open the “Bookmark” dialog box.
  3. Next choose one already existing bookmark name.
  4. Click “Add” button.Select a New Content ->Choose One Existing Bookmark Name ->Click "Add"

Now you can follow steps in “How to Locate a Bookmark” to check the effect, such as below:Effect of Moving Bookmark to another Location

About “Hidden bookmarks”

Some of you may notice there is a “Hidden bookmarks” box in “Bookmark” dialog box and you can wonder: what does it do?

In fact, “Hidden bookmarks” means that every time you create a hyperlink or a cross-reference to a certain part of the text within a document, a hidden bookmark will be added for the target content by default. So are the texts and page numbers in Table of Contents.

For instance, we create a Table of Contents in Word document.

  1. Follow the above steps to open the “Bookmark” dialog box, and you can see there is only one bookmark available."Hidden Bookmark" Box Unchecked
  2. Then check the “Hidden bookmarks” box on the left-down side. Now you can see all the bookmarks in this document.Check "Hidden bookmarks" Box

Make Use of Bookmark Brackets

By default, Word does not show the bookmark. As a matter of fact, when you create a bookmark for a text, the latter is enclosed by a pair of brackets. However, you cannot see them which can result in deleting bookmark whenever you change the content of it. To avoid this, you can show the bookmark brackets first.

How to Display Bookmark

  1. Click “File” tab.
  2. Then click “Options”.c
  3. Next choose “Advanced” in “Word Options” window.
  4. Scroll down to find the “Show document content” part.
  5. Check “Show bookmarks” box.
  6. Click “OK”.Choose "Advanced" ->Check "Show bookmarks" Box ->Click "OK"Show Bookmark Brackets

Now you can view the bookmark brackets and modify the content without the concern of accidentally remove the bookmark.

Delete a Bookmark

When finishing processing a document, you will need bookmarks no more. Certainly, you can delete them.

  1. Repeat step 2 and step 3 in “How to Create a Bookmark in Word Document”.
  2. In “Bookmark” dialog box, select a bookmark.
  3. Click “Delete” button on the right.Choose a Bookmark ->Click "Delete"

Be Alert to Word Crash

The versatility of Word makes it one of the most popular software worldwide. Yet it still collapses from time to time. Therefore, we should always be alert to the vulnerability of Word. For example, get a word repair tool at hand would be a good choice.

Author Introduction:

Vera Chen is a data recovery expert in DataNumen, Inc., which is the world leader in data recovery technologies, including excel recovery and pdf repair software products. For more information visit www.datanumen.com

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