We all know about Contacts feature in Outlook – in this article we checkout its array of options.
Outlook will be almost nothing without its Contact Feature that helps you connect with other important people in your life; be it personally or professionally. It is through the Contact Feature that you can easily send emails and reminders or appointment requests in MS Outlook. No matter whichever version of Outlook you are using, Contacts Feature has always been popular among the users for more than one reason and the top most reason is that it helps increasing the productivity while working on Outlook, when each time you don’t have to remember or recall someone’s email id. Contacts Feature in MS Outlook holds an array of options to explore and we will discuss them in this article.
Let us first of all throw some more light on the advantages of using the Contacts Feature in Outlook. As we already mentioned, the best benefit of contacts is that you no longer need to remember anyone’s email id for sending emails; all you need is to type in the name and the email id pops up automatically if you have added that earlier in your contacts list. You may even press CTRL K to get the complete name of the contact using auto-complete. Another benefit is that it allows you to send email to multiple contacts at the same time through a created group of contacts from your address book; thereby saving a lot of time. Moreover, if you combine the Rule Feature with the Contact Feature, you can actually receive email alerts whenever you receive an email from an important contact on Outlook.
We have already discussed how to create contacts, delete them or modify them in one of our earlier articles. A useful tip that might have gone missing earlier is that a new contact can also be added in the address book through an incoming email by just doing a right click on the sender’s name followed by selecting the option of Add to Contacts. This is in fact the shortest way of creating a contact of your important contacts in MS Outlook.
The best thing about the Contacts Feature in MS Outlook is that it now even allows you to connect your social networks contact lists. In other words, you no longer need to separately connect to your social networking accounts like Facebook to access it; all you need is to connect your contacts saved in Facebook with your Outlook account. For this, the Facebook Graph API is used as a tool to help connect with your Outlook account with it. This is not all; you can even set permissions to selected group of contacts from your social networking sites to show your updated info.
Even Groups can be made using Contacts in Outlook and for this you first need to go to the arrow next to the New Option and then choose the New Group Option. After this mention the Group Name and start entering the names and email ids of the people you wish to add in that group under Add Member Option. Don’t forget to Save the changes at the end to create a Group of your Contacts.
Do not lose your contacts to an Outlook crash
The contacts data is precious and you cannot possibly hazard the chance of losing it in an Outlook crash. So, keep an outlook repair tool like DataNumen Outlook Repair handy to get back your Outlook data including contacts after a crash. This state of the art recovery tool can negotiate a range of media formats including virtual drives and can recover Outlook data files from crashed flash media drives too.
Alan Chen is President & Chairman of DataNumen, Inc., which is the world leader in data recovery technologies, including sql recovery and outlook repair software products. For more information visit www.datanumen.com