The Ms Outlook client has been in vogue for several years and is found in all sorts of places from large organizations to small educational institutes. Given the wide variety of places where Outlook is used, the way it got installed is not standard. For some Outlook users, technical support personnel, system builders or other colleagues have installed the application and configured their Outlook data file passwords. Now using an old password is never a safe idea and it is important to change your passwords at regular intervals. This is even more critical if you use a shared computer like an office PC or a college computer for accessing your emails. To change your Outlook password, just follow the steps listed below
- Launch the Ms Outlook application
- Head to the File tab in Outlook and click on Data Files Management tab
- In the Outlook Data Files that shows up next, select the PST file which you wish to protect.
- Next click on Settings and in the subsequent screen, click on Change Password
- In the Change Password pop-up that shows up, you would need to enter the old password and then reenter the new password that you wish to enforce
- Next you can choose to save the password in the password list stored by Outlook
Quick Tips to protect your Outlook data on a shared system
At the very outset apart from entering a password for the Outlook PST data file, you need also create a separate system login. In case you are working in a small business environment or a college you can ask your local system admin to do so. It is also important for you to set a secure password. Ideally the password you choose should be over eight characters and should include letters in lower case and upper case, numbers and some permissible special character.
If you value your emails stored in Ms Outlook – Keep a Recovery tool handy
The most disturbing part about a PST related crash is the fact that it can occur anytime. You do not need to have over few gigabytes of data stored in your Inbox or a virus infection to necessarily trigger a PST crash. Countless issues can cause a PST crash and many of them are not even widely known. Given the scenario, the best approach involves keeping a pst recovery tool like the potent DataNumen Outlook Repair application handy for dealing with emergencies. Capable of tracing out location of corrupt files and even recovering encrypted files, the tool is simply in a class of its own. It has the highest recovery rate compared to any tool in the market and is capable of handling gigantic files. Moreover the tool is equipped to extract several PST files at once and is known for its proficiency in handling several media types. It also comes handy in case of an accidental deletion of an email as it can bring the same back in a jiffy.
Alan Chen is President & Chairman of DataNumen, Inc., which is the world leader in data recovery technologies, including sql recovery and outlook repair software products. For more information visit www.datanumen.com/products.htm