How to Calculate Data with the Built-in Calculator in Your Word

In this article below, we will show you the way to calculate data with the built-in calculator in your Word.

Built-in Calculator in Word

When encountering with massive calculation while using Word, will you immediately go to find a calculator? Or will you turn to open the calculator in your Computer?  As a matter of fact, neither is a perfect way out. Obviously, the first way is too inconvenient, since you cannot get a calculator all the time. As for the second one, it requires manual work to input equations, which you certainly won’t enjoy much.

Actually, Word has the ability to do some simple calculation via its “Calculate” feature. Yet, not so many people have the knowledge of it. It is therefore that we shall show you how to make good use of the built-in calculator in Word so as to save yourself from labor work.

Add the “Calculate” Command on the Ribbon

In order to utilize this function, you have to add the “Calculate” command on the ribbon first. Below are specific steps:

  1. To begin with, open your Word first.
  2. Click “File” first.
  3. Then click “Options” to open the “Word Options” window.Click "File" ->Click "Options"
  4. Go to click “Customize Ribbon” on the left-side column.
  5. Next, click “New Tab”.
  6. Then right click the lower category “New Group”.
  7. Choose “Rename” on the list-menu.Click "Customize Ribbon" ->Click "New Tab" ->Right Click the "New Group" ->Choose "Rename"
  8. Now you need type in the “Display name” text box. For instance, here we type “Calculator”.
  9. Then click “OK”.Type the Display Name ->Click "OK"
  10. Now you are back to the “Word Options” window. Choose “Commands Not in the Ribbon” from the list box.
  11. Next, find the “Calculate” command in the group boxes below “Commands Not in the Ribbon”.
  12. And click “Calculate” command.
  13. Then click “Add” button in the middle. And you shall see the “Calculate” command has been added to the right “Main Tabs” area.
  14. Now click “OK”.Choose "Commands Not in the Ribbon" ->Find "Calculate" ->Click "Add" ->Click "OK"
  15. If you click the “New Table” on the Ribbon, you will see the “calculator” icon but it’s in grey.Click "New Tab" on the Ribbon

By now, you have added “Calculate” command on the Ribbon. Next thing is to use it. Read on to see how to make it work.

Run “Calculate” Command to Do Calculation in Word

  1. Select the equation but remember not to select the equal mark as well. Otherwise, you won’t be able to get the result. For example, let’s say you get an equation as below:An Example of Equation
  2. Then click “New Tab”, the one you just created. You can notice the icon turns on in green.
  3. Click the “Calculate” icon. On the left-down side of the Word screen, you can see the result “14”.Select the Equation ->Click "New Tab" ->Click the Calculate Icon
  4. Now you can type the result by yourself.
  5. Or you can place your cursor behind the equal mark,
  6. Just press “Ctrl+ V” and you shall have the result on your document.

What if the Word goes crashed?

As you know, Word is a powerful software, capable of so many functions. However, it has a possibility of getting crashed when you are exploring its potential abilities. Even worse, crashed Word can lead to corrupted files. If the problem is severe, you may need a third-party product for your word recovery.

Author Introduction:

Vera Chen is a data recovery expert in DataNumen, Inc., which is the world leader in data recovery technologies, including excel recovery and pdf repair software products. For more information visit

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