Spam has become the bane for email users in recent years as one may need to sort though a whole bunch of unnecessary emails every day. To deal with this perennial headache, Outlook carries with it a powerful email filter tool which can be used to cut down this menace. However the effectiveness of this tool is directly proportional to the settings you enforce on it. While it is suggested that you increase the Junk protection option to High, it may not be enough. In case you are getting submerged by spam you would have to actively fight it. One of the ways you can do so involves identifying the sources of spam and then blocking them.
Placing Specific Domains or Email IDs in the Blocked Senders List
To start with you need trace out the domains names from where you are frequently receiving spam emails. Once you have this data just enter the domain name, say @badwebsiteexample.com into the Blocked Sender’s List. Now every email originating from domain would be blocked. If specific email IDs are shooting spam to your way, then you can simply add them into the Blocked Senders List in Outlook.
Restricting domains by Country extensions and Language encodings
In some cases spam emails can originate from specific country domain extensions. For example you may targeted by a Nigerian gang with spam emails which are originating from the “.ng” extension. Similarly some emails that you received are sent in foreign language that makes no sense for you at all. A lot of spam emails related online pharmacies come in Latin script and you can simply block them by marking the script in the Blocked Encoding List. The following steps would help you achieve the same
- Launch the Ms Outlook application and head to Actions in the top menu bar
- Next move down to Junk email and then scroll to Junk Email Options and click on it
- In the screen that comes up move to the International tab
- Here under the Blocked Top Domain List, enter the country extensions that you wish to restrict
- Next under Blocked Encodings List choose the set of encodings that you would wish to avoid.
Malicious Programs can Crash your Outlook Application
It is not without any reason that most security experts advise you to avoid clicking on attachments that you have received from unknown sources. Some viruses and malicious programs are in the hunt of obtaining contact details from the Outlook email client and can even compromise the application. In some cases, an Outlook crash too is possible. While installing a proficient antivirus application can eradicate such threats, recovering the Outlook data would need a specialized outlook recovery tool like DataNumen Outlook Repair application. This highly intuitive program is able to negotiate the most intricate data corruption issues and can extract data stored in nearly every media type and even from crashed virtual disk drives. Moreover it has a proven success ratio which considerably higher than its peers and it can complete the recovery process with minimum human intervention.
Alan Chen is President & Chairman of DataNumen, Inc., which is the world leader in data recovery technologies, including sql recovery and outlook repair software products. For more information visit www.datanumen.com/products.htm