Have you ever accidentally replied an email which was actually BCC’d to you? This article will teach you to create a BCC warning, which can help you avoid exposing yourself to all the other recipients.
On one occasion, I received an Outlook email which was sent to lots of people. So without any check, I replied to all the recipients. Afterwards, I found I was BCC’d. That is to say, the other recipients cannot see me in their received email. But now I expose myself to all of them. How stupid! So as to prevent the situation in future, I create a warning for the emails BCC’d to me. Here are the detailed steps.
Auto Mark Each Email BCC’d To You with a Warning Notice
- At the very outset, go to “File” menu and click “Manage Rules & Alerts”.
- A new dialog box of “Rules and Alerts” will pop up, in which you should find and hit “New Rule” button.
- After clicking “New Rule”, another new dialog box of “Rules Wizard” will turn up. In the first screen, select “Apply rule on messages I receive”, and then click “Next” button.
- Then you will enter the second screen of “Rules Wizard”, in which you would be required to choose conditions. But here you can neglect it and click “Next” directly.
- After that, in the third screen, you need to choose “Actions”. Follow the steps below:
- At first, in “Step 1” box, select “assign it to the category category”.
- Then in the following “Step 2” box, click on the “category” link.
- And next a new dialog box of “Color Categories” will arise. You ought to click “New” button to create a new color category.
- In the small dialog box of “Add New Category”, you should specify a name, such as “You Have Been BCC’d! Don’t Reply!” Also, choose your desired color for the newly generated category.
- Next you could click two “OK”, backing to “Rules Wizard” screen. And press “Next” button then.
- Later you have to specify the exceptions. Take the following steps:
- For a start, select two actions in “Step 1” box, namely “except if my name is in the To or CC box” and “except if sent to people or public group”.
- And then click “people or public group” link in “Step 2” box.
- In the new dialog box of “Rule Address”, select a contact group containing you. Double click it to add to “To->” field.
- After clicking “OK” and “Next”, in the final screen of “Rules Wizard”, you should name this rule and review all the settings.
- Finally click “Finish” button to activate the rule. From now on, all the emails which are BCC’d to you will be shown like the screenshot below:
Recur to a Potent Repair Tool in Case of Outlook Crash
No one can guarantee that his or her Outlook can be exempt from crash. Without a doubt, Outlook is vulnerable. Therefore, it is essential to keep a robust Outlook recovery tool handy, like DataNumen Outlook Repair.
Shirley Zhang is a data recovery expert in DataNumen, Inc., which is the world leader in data recovery technologies, including sql recovery and outlook repair software products. For more information visit www.datanumen.com