Attaching Files in MS Outlook from the Cloud – A Primer

Cloud storage is all rage now and Outlook 2016 builds in the capacity to attach documents from the cloud.

cloud storage in Outlook

Are you tired of looking out for files to attach in your Outlook emails every time an important attachment is needed to be sent? Then, here comes a revolutionary method for attaching files in the new MS Outlook 2016 version. Gone are the days, when you had to scroll through your system to look for the file that is to be attached and sent to the sender; now the new and amazing Cloud Storage enables you to quickly pick the desired file within a fraction of seconds, thereby saving your energy and efficiency for other Office tasks. You are now a click away from you access to the online storage through the Cloud Technology that is now incorporated in Outlook. Reading this article, you will learn how to attach files instantly in MS Outlook from the Cloud Storage.

Now, let us explain in detail about the functioning of the Cloud Storage in Outlook 2016. Well, in this version, every time you will click on the Attach File Icon, you will see a menu opening instead of the old and traditional browser dialog box to help you attach your desired file. The Cloud Storage boasts of its new option called the Browse Web Locations that enables you to easily access all your online storage. In other words, using the Cloud Storage you can instantly get access to all your files stored online on Office 365 SharePoint or OneDrive.

The best advantage of this feature is that now you don’t need to download the file you wish to attach to your computer or system first before attaching it to send to a recipient. When the recipient will receive any mail with such an attachment, he or she will also get an access to the link for that attached file along with the editing permissions; however, as a sender, you are free to give the permission to the recipient to only view or to attach as copy to send as a proper attached file. We would also like to inform you that while attaching files in your email, now you will be shown the list of recently used filed under Recent Items List that comprises of all your saved Outlook files on your local hard disk or in OneDrive and SharePoint for a quicker access making is absolutely unnecessary to browse all the files of the system for attachments.

Interestingly, OneDrive that has been especially designed for business attachments of Outlook users has emerged as a big success and why won’t it be because of the ease in accessing and searching items required to be attached instantly. On top of it, with the provision to grant permissions to access these attachments makes it all the more popular among the modern Outlook users who wish to share information yet don’t want to give authority to edit it.

To sum it up, it can be said that the new Cloud technology in Outlook 2016 is one of the best features introduced for an enriched user experience and it is definitely worth trying out.

Even the best software can have flaws and Outlook 2016 is not an exception

Not only is the Outlook 2016 a sleek update from its predecessors, it boasts of an array of features which remains unsurpassed by any other desktop email client. Yet it strangely remains vulnerable to PST errors. To avoid any incidents of data loss after an Outlook crash, it is imperative to keep an outlook recovery tool like the formidable DataNumen Outlook Repair application handy. This tool can restore every single email in its pristine order after a PST crash and the tool also is capable of digging out contacts data and journal entries with ease.  Last but not the least, the tool has batch processing capacity, which allows you to recover multiple files in one go.

Author Introduction:

Alan Chen is President & Chairman of DataNumen, Inc., which is the world leader in data recovery technologies, including sql recovery and outlook repair software products. For more information visit www.datanumen.com

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