Outlook always archive items on basis of the last modified date by default. While at times the modified date is not equal to the received date. If you hope that Outlook can archive your emails by received date, you can use the method introduced in this article.
Sometimes you may find some old emails that are received before the scheduled archive date, will be still in your mailbox. It is because that Outlook archive works depending on the last modified date instead of the received date. Fortunately, if Outlook 2007 or 2010 has been updated or you’re using the newer versions, like Outlook 2013 or 2016, you can make Outlook archive depending on received date by adding a registry value. Here are the detailed steps.
Archive Emails by Received Date Instead of Modified Date
- At the very outset, close Outlook properly.
- Then head to “Start Menu” and type “regedit” in the search field.
- After that, you will see the corresponding program shows up. Now you need to press “Enter” key button.
- Immediately a new dialog box of “User Account Control” will turn up. It aims to confirm whether you are ready to permit Registry Editor to make changes on your computer. You can select “Yes” directly.
- Next you will get into the main screen of Registry Editor. What you should do then is to browse to the specified registry keys – “HKEY_CURRENT_USER” > “Software” > “Microsoft” > “Office” > “14.0” > “Outlook” > “Preferences”.
Note: The “14.0” here refers to Outlook 2010 version. If you are using Outlook 2007, you demand to find “12.0” instead. And Outlook 2013 version requires you to locate “15.0”.
- After locating “Preferences” key, you ought to right click on it and choose “New” > “DWORD Value” from the context menu.
- Later in the right pane of the current window, you could designate the value as “ArchiveIgnoreLastModifiedTime”.
- After naming, you have to double click on the newly created value. In the popup dialog box of “Edit DWORD Value”, you should change the preset value data to “1”.
- Finally you could click “OK” to save the changes and exit Registry Editor by clicking “X” icon in the upper right corner. From now on, Outlook Archive will work based on the received date instead of modified date.
Salvage Outlook Data after Unanticipated Crashes
Even though Outlook is indeed feature rich, it still cannot avoid occasional crash. Once encountering Outlook crashes, our Outlook data will be at risk absolutely. Therefore, to protect Outlook date, we should keep a consistent and up-to-date backup, which will help much in future PST recovery. In addition, it is prudent to invest in a professional repair tool, such as DataNumen Outlook Repair, which is well versed to fix Outlook issues and extract data from corrupted PST files.
Shirley Zhang is a data recovery expert in DataNumen, Inc., which is the world leader in data recovery technologies, including sql recovery and outlook repair software products. For more information visit www.datanumen.com