A Quick Beginner’s guide to avoid an Outlook crash

Microsoft Outlook is one the most popular email client used all over the world by both individuals and corporates to communicate with their clients and customers. Outlook retrieves emails from email servers and stores them in the computer hard drive. Outlook is usually known to be quiet stable, but sometimes even this stable email client malfunctions leading to the deletion of important data from the server and to recover exchange you have to go through a long procedure. It is therefore important to know how to prevent Outlook from crashing.

If you are a regular user of Microsoft Outlook email client you should know all about its strengths and drawbacks. Many Outlook users have encountered an Outlook crash at some point of time. In many cases Outlook crash happens due to various internal and external factors which can be controlled. If an Outlook crash happens to occur the need to recover exchange becomes eminent.

The most important reasons for Outlook crash includes:

  • Virus, spyware and malware attack from external source
  • Sudden corruption of PST files
  • Sudden deletion of important files
  • Exceeding the maximum storage limit of OST and PST file
  • Hard disk crash

External sources like virus, spyware and malware plays a very important role in Outlook crash. Viruses, spyware and malware interfere with the functioning of various installed softwares causing the system to run slowly and also automatically perform undesirable operations which makes the system very unstable. Email client like Microsoft Outlook stores important information’s like emails, notes and contacts in the computer hard drive and if any malicious software is present in the system it will interfere and damage the data. It is therefore important to install effective anti-virus and anti-spyware softwares in your computer and run regularly updates. Regular scanning of your computer is a must to detect and delete malicious softwares.

PST (Personal Storage Table) and OST (Offline Folder File) stores all the important information from where Outlook retrieves the data. In case if the file size exceeds 2GB in size it becomes very difficult to manage and will often cause slowness problem and ultimately lead to the corruption of the entire file. Keeping a tab upon the file size is therefore important for the proper functioning of Outlook, you can manage the data by fragmenting it into multiple .pst files which are way below the 2GB limit. The process of fragmenting information into multiple PST files is not an easy task and taking the help of any external third party software can largely solve your problem.

Running disk scans also helps you protect your data from getting damaged. Running disk scan prevents any file system problems and also prevents slowness problems. Another smart way to protect your data is to find and copy the PST files to an external USB drive or a CD. It is better to take regular backup of your important files than running an Outlook recovery process after the crash. You can also create a new .pst file to prevent any data loss. You can create a new .pst file by following a few simple steps:

  • Go to file menu, then click ‘Outlook Data File’
  • Then choose ‘Office Personal Folders File’
  • After this step choose a location to save your .pst file. After copying the files to another location save it with a different name.

However if you are looking for an easier way to maintain your files in Outlook is by taking the help of external third party software like “DataNumen Exchange Recovery” which helps you to maintain your data as well as recover exchange in case of an Outlook crash.

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