It is crucial to backup your Outlook Data File to keep your emails secured in case of a contingency.
Today millions of professionals use MS Outlook in their day to day life for doing a variety of tasks. A large section of these users do not follow a scheduled backup plan or simply do not know how to take a backup of the Outlook data file. So, what if you lose all your important data one day and left in a no man’s land without any backup? Perhaps, this is the reason that it is very essential for a user to know how to back up his or her Outlook data, so that it can be used in case of emergency. In this article, we are going to deal exactly with this and guide you to backup your Outlook data.
As we just mentioned above, backing up your Outlook data is very important because it is always better to look for preventive methods than to look for the cure. In other words, why repent later after loosing your Outlook data be it in form of contacts, email lists or tasks, when you can actually save a backup of all your Outlook data. It is important to bear in mind that only all the data you save in Outlook is saved and stored in a personal folder file but this happens unless you use the MS Outlook along with the MS Exchange Server.
Some other key points to remember while saving the backup of your Outlook data are firstly, that the files you save in Outlook on your computer are in the form of a .pst extension. Secondly, that .pst file carries your all Outlook emails, folders, tasks, contacts, journal entries, notes and calendar entries. Thirdly, remember that although the .pst backup file is saved on your computer but it is not saved in your Documents folder, so make sure to back it up.
Now, the most important point is where exactly is the .pst file saved on your computer? Well, the exact location of this file totally depends on which version of Outlook you are using. To find it you just need to first go to the main Inbox making sure that the complete folder list is on display. After this, just do a right click on the top most folder and choose the Properties. Next step would be to select the Advanced Button and you will see that the filename gets displayed under the box mentioning the File Name. You are here advised to make sure that particular file is included in your system’s backup plan.
So, we assume that you have got a clear idea of how to back up your important Outlook data with the above mentioned easy steps. However, it is very important to note that if you wish to save more than one .pst file for different archives, then you will be required to follow the whole process again and again for each file of your Outlook data in order to save it as a back up for future use.
In some cases a Backup may not give your entire set of emails
Backups are taken on periodic basis, say weekly or even daily. One must thus note that email and other data stored in the Ms Outlook application since the last backup is vulnerable in the event of a PST crash. To recover all such data one must call in a PST repair tool like the sophisticated DataNumen Outlook Repair application. Besides recovering all Outlook data files, the application can be used to bring back emails that got deleted by mistake.
Alan Chen is President & Chairman of DataNumen, Inc., which is the world leader in data recovery technologies, including sql recovery and outlook repair software products. For more information visit https://www.datanumen.com