Backing up an Access database is a critical task and in this article we look at achieving the same in few quick steps.
A lot of companies whether big or small are required to maintain user data for multiple purposes. Many companies make use of MS Access for doing the same. However, companies often emphasize only on maintaining data and not on backing up that data. This is a very serious mistake made by many organizations, especially small businesses. There is a possibility of a disaster occurring at any time and the consequences of not backing up your data can be acute. There are various possible solutions and options which you can use for backing up data in MS Access. In this article we look at backing up a MS Access database in few quick steps:
- Open/Select The MS Access Database that you want to backup.
- Press MS Office Button.
- Press Manage Menu Item.
- Select Backup Database Menu item.
- A File dialog will open.
- Enter a location where you want to store your backups, enter a name for your backup file, you can select from the suggestions given by MS Access, or by entering a name of your choice.
- End your Backup by clicking Save.
- You can verify your backups by opening the file in MS Access.
The above explained procedure will allow you to backup your data using the backup options available in MS Access. Apart from the given backup option, you can also choose to go for third party applications for backing up your data.
Important tips you should keep in mind while backing up your Access Data.
- It is advisable to store copies of your backup on off-site locations, this will help you keep your backup safe, in-case your on-site system is struck by a disaster.
- If you are backing up a personal database, which does not go through regular changes, it is suggested to save copies of that backup on rewritable DVDs. Further you can overwrite the previous backups on DVDs, every time you make changes to the database.
- You might also choose to encrypt backups if it contains sensitive data.
Prepare a data backup schedule
The backup schedule of your Access database would really depend on the kind of usage it undergoes. If it is just a simple personal database or inventory store maintained personally by you; weekly backups would suffice. However if the database in question serves as the repository for a line of business application in your office, it would be prudent to undertake daily backups.
Dealing with a Situation where the Database Backup Copy may get Corrupted
In some cases the database backup copy may get corrupted due to logical errors during the transfer process. In case you ever encounter such a scenario, immediately call in an Access ACCDB file recovery tool like DataNumen Access Repair to retrieve the compromised data. Powered by a sophisticated recovery engine, this incisive tool can pry out all data records stored in a corrupted MDB file, including indexes and OLE elements with ease.
Vivian Stevens is a data recovery expert in DataNumen, Inc., which is the world leader in data recovery technologies, including repair MDF corruption and excel recovery software products. For more information visit www.datanumen.com