In this article we look at ways to improve productivity while working on an Ms Access database. In other words we look at getting more juice out of an Access database, save time and look at ways to keep it in shape as far as possible.
After having the experience of working with multiple applications, we tend to get comfortable with a few and begin to prefer them over others. MS Office is a collection of multiple, great user applications, all of which are easy to use and helps in making a lot of our tasks easier. Out of all the MS Office applications, MS Access is comparatively least used. There might be multiple reasons behind this, but if productivity is one of them, here are a few tips to guide you on how to increase productivity while working on MS Access.
- Shift Data from Access to Excel Especially for Performing Analysis
Although Excel and Excess both serve different purposes, you can always transfer data from an Access file to an Excel file. This will make work easier for those who are not very comfortable using Access, and instead prefer Excel especially for analysis, generating charts etc. .
- Import Data from Excel to Access
As easy it is to transfer your Access file into Excel file, equally easy it is to transfer your Excel file into Access file. A lot of historical data captured in Excel sheets can be moved to an Access database to create comprehensive records sets.
- Unique Primary Keys
While creating a new database, make sure the primary keys you create are unique; this key will enable you to uniquely identify records. Selecting a primary key for a database is something you should be very careful about, if you select an already existing key, it will be considered a poor choice.
- Relationship Between Databases
Access has RDBMS like capabilities; the power of all such software lies in forging relationship between elements of data is commonly accepted. But to be able to get greater productivity out of your Access databases, you will first have to understand how to create a relationship between two tables of a database.
- Make use of Database Templates
Do not invest too much time building a completely new database. Use the given templates to jumpstart a database, so visit the template collection of the database now, and select one for yourself.
- Regularly Backup Databases
This can be done through a given built-in functionality, so you can’t choose to ignore it! Backups are indispensable when using databases. This is one of the most important tips to increase productivity in MS Access. A disaster can occur anytime, you have to be well prepared with a tried and tested backup plan.
- Encrypt Databases
With the more recent editions of MS Access, the encryption process has been made a lot more robust and reliable. This can also be done using multiple built-in features in the application. Using encryption can help make your databases secure, thus allowing greater productivity.
Even an optimized Ms Access Database can Crash
Access database crashes are far too common and can happen without any forewarning. Hence it is critical that you tackle an Access corruption issue with utmost seriousness and call in a specialized tool like DataNumen Access Repair. Considered as the best tool in business for recovering content from a messed up MDB file, this versatile tool can handle several database files in one go by using its batch recovery option. Further it is capable of recovering saved queries and indexes too without much ado.
Vivian Stevens is a data recovery expert in DataNumen, Inc., which is the world leader in data recovery technologies, including repair mdf file corruption and excel recovery software products. For more information visit www.datanumen.com