In this article, we will present you 5 different ways to hide markups in your Word document so as to view files in a clear way.
It’s not uncommon that we insert all kinds of markups into our Word documents. Actually, markups like comments serve as a communication channel between authors and reader. Yet, there can be times when markups will mess up our document view and distract you. So it’s time to learn some tricks to hide them for good.
In the following texts, we will introduce the 5 methods through discussion of 2 situations.
Situation 1: Show No Markup
There are 2 methods available under this category.
Method 1: Choose Right Option from “Display for Review”
- To begin with, make sure you open the Word document.
- Then click “Review” tab.
- In “Tracking” group, click “Display for Review”.
- And choose “Final” on the drop-down list.
Now you can see no markup on your document, and you can find no track of markup.
Method 2: Choose No Markup in “Show Markup”
- Repeat the first 2 steps in Method 1.
- This time, in “Tracking” group, you should click “Show Markup”.
- On the drop-down list, clear the types of markups in your Word document. For example, here we have one comment on our sample file. Then we should remove the check mark before “Comments”.
With this method you can achieve the same result as in method 1.
Situation 2: Show Revisions within the Document
This situation mainly observes 3 methods to display revisions within the document instead of document margins.
Method 1: Change the Tracking Options
- First of all, click “Review”.
- Secondly, click “Track Changes” in “Tracking” group.
- Thirdly, choose “Change Tracking Options” to open “Track Changes Options” dialog box.
- Then go to the “Balloons” section. And choose “Never” for “Use Balloons”.
- Lastly, click “OK”.
Now you will find the comment stops showing on document margins. And only the original text is in highlight.
The comment will only show when you place your cursor on the comment in the document.
Method 2: Show Revisions Inline
- Similarly, click “Review” tab first.
- Then click “Show Markup”.
- Next click “Balloons”.
- And in the expand list of “Balloons”, you choose “Show All Revisions Inline”.
The effect will be the same as in method 1.
Method 3: Change Document Views
- Click “View” tab first this time.
- Then go to “Document Views” group. You can choose either “Outline” or “Draft” view. Both 2 views enable you to get the same outcome as in method 1.
Minimize the Impact of File Corruption
Once your files get damaged, there aren’t many choices. Either you go to retrieve them or just give up. Honestly, for most of us, we will need these files back. Then the best practice is to find a proficient program to repair damaged Word file. A good tool can extract data from corrupted files in a jiffy.
Vera Chen is a data recovery expert in DataNumen, Inc., which is the world leader in data recovery technologies, including xlsx data repair tool and pdf repair software products. For more information visit www.datanumen.com