As we all know, data loss can make catastrophic damages on businesses. Thus it is essential for businesses to take some precautions. Since human errors are one of the most common culprits of data losses, this article will focus on it and offer 5 tips.
In the current era, there are numerous threats around our data, such as viruses, malware, data storage media issues, power failures, human errors and so forth. However, only a few people get good aware of them, especially user errors, which usually occur owing to user carelessness. For individuals, human errors may only result in losing some files. But for businesses, the consequence will be far severer, such as failing in some business deals due to losing vital client data. So here we will introduce 5 tips for businesses to protect data against human errors.
1. Keep Redundancy for Critical Data
First of all, businesses should understand the importance of data redundancy. In other words, businesses ought to keep at least two to three copies of their data, particularly key data. For instance, if your Outlook mails contain a great deal of client data, you should make copies of your Outlook files, which can help you get back damaged Outlook mail even if you delete some emails by mistake. There is no doubt that it can provide both your business and employees with confidence that the data is still available even though it gets removed by accident.
2. Back Up Data in External Storage Devices
Moreover, it is highly suggested to make use of external storage solutions to keep critical data away from the site, namely the workplace. Ignoring the abnormity of data storage media is also one of the most common user errors. Undoubtedly, for common computer users, it is difficult to identify whether a hard drive is healthy or not. Thus, so as to prevent data loss due to the internal drive failures, your businesses should encourage employees to back up their data in external storage device, no matter an external hard drive or a USB flash drive.
3. Persist in Making Regular Data Backups
To be honest, it is simple to make a backup. But it is hard to ensure that backup is up-to-date. That is to say, for most people, persisting in making a regular backup is rather tough. It demands users to check and test the backups on a schedule. A majority of users tend to forget this task. Therefore, businesses should invest in a backup solution which can make the data backup automatically and even verify the backup on its own.
4. Make a Clear Policy for Data Security
What’s more, there are many human errors which can bring viruses to our data, such as clicking on malicious links, downloading insecure apps and accessing the unsafe websites and so on. In this situation, your businesses have to formulate a data policy to prevent data corruption due to these security threats. For example, businesses need forbid employees to download apps from unknown sources and block them from clicking links embedded in unrecognized emails, etc.
5. Provide Employees with Comprehensive Training
Last but not the least; your businesses should train employees to improve their awareness about data corruption, data loss, data recovery and so on. For instance, you should introduce them the do’s and don’ts in your data policies, teach them what they should do when encountering data losses, guide them how to identify a failing hard drive and to recognize malicious mails, etc. In a nutshell, equip your employees with the fundamental knowledge of data protection and train them to prevent making errors.
Shirley Zhang is a data recovery expert in DataNumen, Inc., which is the world leader in data recovery technologies, including repair SQL mdf data damage and outlook repair software products. For more information visit www.datanumen.com