If used Outlook for many years, you must have received a myriad of emails. Thus it is essential to know how to keep your Outlook Inbox clean.
I’ve heard quantities of complaints from my friends about their permanently mussy email Inbox. To keep it clean, they have cleared up it at regular intervals. I have to admit that making a periodical clean is a good habit. But if we’ve done daily sweep well, we needn’t spend superfluous time on post processing.
1. Don’t Make Inbox Complicated
First of all, everyone must comprehend that too much different folders existing in Inbox is not a good phenomenon. In general, many people prefer to create assorted folders in Inbox, and position relevant emails in corresponding folders. Just imagine it. Every time open Outlook Inbox, you will see many folders, and always be required to consider where desire emails locate. Therefore, keeping Inbox simple is a preferable choice.
2. Archive Your Expired Emails Regularly
In addition, you should archive those unwanted or expired emails on a regular basis. Making flexible use of Outlook Auto-Archive is highly suggested. You can enable this function in “Mail Options”. Also, you can find it in “Properties” by right clicking Inbox folder. If you dislike applying Auto-Archive, you can utilize external drives to make backups as well.
3. Utilize Effectual Rules and Filters
As we all know, all email clients allow users to create rules and set filters. Thus you can employ all kinds of rules to make your Inbox emails organized in order. For example, create a rule to block emails from black list, such that you will never see spam in Inbox. Moreover, a rule which forces Outlook to delete all sorts of reports is a good instance, too.
4. Be Brave to Move or Delete Emails
In case of mistakes, some people are inclined to saving emails tentatively, and plan to deal with them later. Virtually, you needn’t fear to move or delete received emails. The deleted emails will be moved to Deleted Items, so that you can also restore them with ease.
5. Never Replay to Junk Emails
Nowadays, we may receive a myriad of spams. What you should do is to neglect it, and don’t reply it. As long as you reply it, the spammer will know you’re your email address is valid, and will continue attacking your Inbox.
What Can You Do in Case Of Outlook Data Loss
Many people are certainly afraid of deleting emails. It is because sometimes they may operate mistakenly and encounter data loss. In the event of Outlook data loss, we can resort to a specialized tool like DataNumen Outlook Repair to recover Outlook files. Not only can it restore missing files, but also it is capable of repairing corrupted files.
Shirley Zhang is a data recovery expert in DataNumen, Inc., which is the world leader in data recovery technologies, including sql recovery and outlook repair software products. For more information visit www.datanumen.com