4 Ways to Add Alternative Text to a Picture in Your Word Document

In this article, we want to demonstrate you 4 ways to add alternative text to a picture in your Word document.

Now and then, there can be myriad of pictures in a Word document. And to make them more understandable, adding alternative text is a good choice. Therefore, in this post, we will introduce you 4 methods to achieve this task.

Method 1: Format Picture

  1. Firstly, right click on the target picture and choose “Format Picture” on the contextual menu.Click "Format Picture"
  2. Next, in “Format Picture” dialog box, click “Alt Text” tab.
  3. Then add texts in “Title” or “Description” text box.
  4. Lastly, click “Close”.Click "Alt Text"->Add Text->Click "Close"

By the way, you can’t view the text directly. Instead, you will have to use the above step to go to the “Format Picture” box and click “Alt Text”.

Method 2: Insert Hyperlink

  1. To begin with, right click on a picture and choose “Hyperlink” this time.Choose "Hyperlink"
  2. Then in “Insert Hyperlink” dialog box, click “ScreenTip” to open “Set Hyperlink ScreenTip” box.
  3. Next add texts and click “OK”.
  4. Now go back to “Insert Hyperlink” box and enter anything in that text box.
  5. Finally, click “OK”.Click "ScreenTip"->Add Texts->Click "OK"->Enter Anything in the Address Box->Click "OK"

To see the description, you just need to hover cursor over the picture. Here is what it may look like:Effect of Adding Alternative Texts by Inserting Hyperlink

Method 3: Use a Content Control

In order to apply this method, you must enable the “Developer” tab first.

  1. At first, click “File”.
  2. Then click “Options” to open “Word Options” dialog box.
  3. Next click “Customize Ribbon” and check the box before “Developer” on the right-most column.
  4. Lastly, click “OK” to save the change.Click "Customize Ribbon"->Check "Developer"->Click "OK"

Next, let’s take a look at steps to work on a content control.

  1. First off, click to select the target picture.
  2. Then click “Developer” tab.
  3. Next click “Building Block Gallery Content Control” in “Controls” group.Click "Developer"->Click "Building Block Gallery Content Control"
  4. Now click “Properties” also in “Controls” group.
  5. In “Content Control Properties” box, input the alternative text in the “Title” text box.
  6. And click “OK”.Click "Properties"->Add Texts->Click "OK"

Once you click on the picture, there is the text on its upper-left corner.Effect of Adding a Content Control

Method 4: Insert Picture Caption

  1. Similarly, right click on a picture.
  2. Secondly, choose “Insert Caption”.
  3. And in “Caption” dialog box, input text in “Caption” text box.
  4. Besides, you are able to choose the position for the caption words.
  5. Click “OK”.Enter Caption Text->Click "OK"

Below or above the picture, there shall be the caption words.Caption

Comparison of 4 Methods

Methods Advantages Disadvantages
Method 1: Format Picture There is no character limitation for text. You have to go to the “Format Picture” dialog box to view the text.
Method 2: Insert Hyperlink 1.        There is no character limitation for text.

2.        You can see alternative texts directly when hovering over a picture.

There can be other irrelevant texts in the screen tip box.
Method 3: Use a Content Control You can see the text directly while clicking on a picture. The text character is limited to 64.
Method 4: Insert Picture Caption 1.        There is no character limitation for the text.

2.        The text is visible on the document sheet, which saves you from clicking.

Since the alternative text is always visible on the document, it can occupy some space.

Workarounds to Bypass File Loss

Unfortunately, Word is not immune to errors. And the very truth is it can shut down all of a sudden. We can’t image what an amount of files might get corrupt after it. Thus, we highly recommend all of you who deal with digital data on a regular basis should take time to back up. Otherwise, you will need the assistance of a Word recovery tool.

Author Introduction:

Vera Chen is a data recovery expert in DataNumen, Inc., which is the world leader in data recovery technologies, including tool to fix Excel and pdf repair software products. For more information visit www.datanumen.com

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