In today’s article, we will introduce you 4 useful tips to help you with the use of spelling and grammar checker in Word.
The built-in spelling checker of Word certainly benefit us a lot in improving our writing and polishing articles. It’s broadly known that when you turn on the “Spelling& Grammar” checker, Word shall underline any misspelling words and grammar mistakes, if any. It’s such a great reminder for us to keep the track of spelling and grammar faults. Now we want to show you 4 tips to make a better use of it.
Tip 1: Edit the Exclude Dictionary
The term “Exclude Dictionary” is a bit confusing. To add words there does not mean to exclude them from spell check. Rather these words will be underlined in red. For example, the following words are all similar in spelling, which can be added to the list:
These words will be flagged out not because they are misspelled but require your extra attention. This can remind you of choosing a proper word for your article.
- Firstly, click “File” tab and then “Options” to open the “Word Options” dialog box.
- Then click “Proofing”.
- On the right side, go to the “When correcting spelling in Microsoft Office programs” part and click the “Custom Dictionaries” button.
- In the dialog box pop up, select the “CUSTOM.DIC”.
- Then click “Add”.
- Now in “Add Custom Dictionary” window, select the “ExcludeDictionaryEN0409.lex” and right click on it.
- On the list-menu, click “Open with”.
- Next in “Windows” dialog box, select the “Select a program from a list of installed programs”.
- And click “OK”.
- In “Open with” box, choose a program you want to open the “.lex” file. And it’s up to you to whether always use the specific program to open this kind of file.
- Then click “OK”.
- Now add all words you are likely to mistype and save the file. Close all open boxes and Word.
- Reopen Word, and when you type these words, there shall be underlines.
Tip 2: Check Your Article Style
By default, Word checks grammar but not the article style. For instance, sentences beginning with “And” or “But” are normally acceptable. However, if you choose not only to check grammar but also the writing style, these sentences will strike out.
- To start with, follow step 1 in tip 1 to open the “Word Option” dialog box.
- Then click “Proofing”. Or you can press “Alt”, “F”, “T”, and “P” one by one to quickly trigger the “Proofing” window.
- Next, navigate to the “When correcting spelling and grammar in Word” part, and choose “Grammar& Style” for “Writing Style”.
- Click “OK”.
Later, every sentence starting with “And” or “But” will have it’s first word underlined in green, such as below:
Tip 3: Spell Check Multiple Languages in One Word Document
For writers who conduct writing in bilateral languages, this tip could come very helpful for detecting any misspelling.
- Firstly, let’s add “Language” command to “Status Bar”. Right click on “Status Bar” and check “Language” option.
- Then, if you are right in the middle of editing, before entering text in foreign language, click the “Language” command on “Status Bar” to open the same name dialog box.
- Next, select the foreign language you need and click “OK”.
Now you can freely input the alien text, yet the text in English will get red wave line below.
- If you’ve finished a document and need to check contents in 2 languages separately, you should select text in one language and then repeat step 2 and 3.
Tip 4: Exclude Certain Texts from Spell Check
Now and then, a document can contain special texts, like codes where Word shall flag out many mistakes. Surely, you can ignore them in the spell check, but it’s quite time-consuming. It would be better if we just hide them from the spell check.
- First off, select a range of text which you need the checker to skip .
- Next click “Review” tab then “Language”.
- Then choose “Set Proofing Language”.
- Check the “Do not check spelling or grammar” box.
- Finally, click “OK”.
Cope with Word Problems
As most of you are already an experienced Word user, Word errors are certainly not alien to you. Some minor errors can slow down the processing speed, while others can suddenly shut down Word, causing large scale of file loss. At that time, you will need a Word document error repair tool.
Vera Chen is a data recovery expert in DataNumen, Inc., which is the world leader in data recovery technologies, including Excel file problem repair tool and pdf repair software products. For more information visit www.datanumen.com