In this article we look at ways of keeping an Ms Access database secure from possible security threats
Keeping the user data secure from any kind of unwanted access is usually one of the top priorities of any organization. Ensuring the safety of sensitive user data is not only important because it keeps the consumers safe and maintains the reputation of the company, but because secure user data is one of the greatest assets any company can have. Now if you are using Ms Access databases across your company or even in a specific department, you need to consider possible vulnerabilities and security threats that may arise at some point of time. Also one must not pass on all security related responsibility towards the end user. While using MS Access for storing user data, the user will most certainly make use of the available measures for the safe keeping data; however that will not be sufficient. Let’s look at some quick tips that you can look to implement in order to secure your Access databases.
- Make use of AutoExec Macro – You can make use of the AutoExec Macro to check for changes made in the security session at the time of the last ongoing session. This feature can also help you reset the security settings. This is a special kind of Macro that executes automatically at the launch of the database. For creating a new AutoExec, just name it Macro AutoExec.
- De-select few Features – There are certain features in the database that begin automatically as you launch the database. Choosing to de-select a few of those automatically starting features can help you make your database more secure. One of the features you should de-select is the ‘Display Database Window’. By de-selecting this feature, anyone who opens the database will not get immediate access to the database window, thus hiding content. However, once you de-select this feature, you will have to de-select one more to feature to avoid exposure of the database window. That feature is ‘Use Access Special Keys’, if you do not de-select this, users will be able to unhide the Database Window by simply pressing F11.
- Split Your Databases – It is always easier to protect your databases when you split them, meaning, dividing them in Frontend and Backend. This way, those having access to the frontend of the database will not have access to the backend, which mainly contains designs of databases. And those having access to backend will not be able to have access to the front end of the database, which has the main contents of the table.
- Hide Objects – This can be considered as an easy way out, for protecting your tables, queries, forms etc. Just simply hide them, if one can’t locate them in your computer, they will not even be able to alter them or misuse them. However this is not the best solution to secure your data from those who have intent to break into your systems and steal data, for that you will need stringent hardening measures. If you believe you have extremely sensitive data stored in a Ms Access database, you can consider taking help from professional data security experts.
Vulnerable Databases are often Prone to Data Corruption
In case you have an unsecured Access database in your company which is accessed by multiple users from different machines, there is a good chance that the database file may get corrupted at some point of time. Without proper user level access management and restricting specific rights, every other user can enter or change data at will. In some cases access conflicts and logical errors might creep in which can compromise the underlying the database file. To deal with such a situation you would need to call in a Access MDB file recovery tool like DataNumen Access Repair. This powerful tool can quickly recover the contents from a messed up Access database file in perfect order. Moreover the tool can extract all forms of content that you may have stored in the database including images and objects.
Vivian Stevens is a data recovery expert in DataNumen, Inc., which is the world leader in data recovery technologies, including repair MDF and excel recovery software products. For more information visit www.datanumen.com