Outlook Express can contain a lot of important information – messages, contacts, and even calendar events – that you don’t want to lose. To prevent data loss in Outlook Express you need to regularly clean up your folders, remove large files, and create backups.
The best way to prevent data loss from accidentally deleted e-mails or corrupt DBX files in Outlook Express is to make sure that you develop the following four good habits.
1. Don’t have an overstuffed Inbox
If you have too many messages, it might be hard for you to find the ones you really need. Also, it could affect the operations of Outlook, making it longer for the program to load your messages and longer to back it up.
Another reason to regularly clean your inbox is that it will keep the size of your DBX files down. Your DBX files are files created by Outlook Express that contain your folders and e-mail messages. You can use DBX files to backup your email messages and even transfer them to another device if need be.
The maximum recommended size of a DBX file is 2GB, if you go over that there is a chance that the file will be corrupted and your data lost.
2. Clean out your Sent Items folder of attachments
Cleaning out your Sent items folder regularly is a good idea for the same reason that you should clean out your Inbox, it makes it easier to find important messages and it improves the performance of your Outlook Express.
However, there’s a particular type of message that you should really consider getting rid of. These are messages that you sent with large attachments. Since you were the one who sent the attachment, you are almost assured that you already have a copy of them in another location. You don’t really need to keep a copy on your Sent Items folder, taking up space.
As a general rule, try and send as little attachments as possible. Large attachments don’t just clutter up your sent folder but are more likely to take a long time to send. This also means that there is a larger chance that the transfer might get interrupted and your file corrupted. Try sending links instead to web storage links like Dropbox or OneDrive.
3. Create regular backups
You can and should back up your Outlook Express files – preferably after you’ve cleaned up your inbox and other folders of messages and files you no longer need or that you have copies of elsewhere.
After cleaning up your folders, backup by going to “File” on the main toolbar and choosing “Import and Export”. A new dialogue box “Import and Export Window” should open.
Click “Export to a file” than click “Next”. A new window will open and you should click on the option “Personal Folder File” then “Next”. Another window, the “Export Personal Folders” window will open.
In “Export Personal Folders” click the folders you want backed up. Include your contacts and calendars as well. Click “Next”.
In the “File” section, select the drive you want the backup to be stored in. We recommend that you use a portable storage drive for this. Click “OK” then wait for the backup to be created.
4. Have data recovery software installed
Installing DataNumen Outlook Express Repair on your computer will allow you to quickly recover your e-mails in case your DBX files get corrupted.