4 Easy Ways to Change the Case of Texts in Your Word Document

In this article, we will take a look at 4 easy ways to change the case of your texts in Word documents.

Now and then when it comes to organize and format texts in Word, one of many things you need to keep in mind is the issue of case change. Meanwhile it’s quite often that different documents serving for various purposes require varying text cases. Therefore, it’s necessary to grasp the most common ways of changing text case and be well informed of the best way to apply in all situations.

So following are 4 methods we have for you. Besides we also brief you on the best situation to employ a certain method along with the comparison between each two methods. Thus you can make a flexible use of them so as to improve your work efficiency.

2 Ways to Change Texts Case While Entering

Firstly, we will discuss how to change texts case while entering. There are 2 ways you can choose.

Method 1: Use “Caps Lock” Key

  1. First thing to do if you want to enter texts in uppercase is to press the “Caps Lock” key before typing.
  2. Then press the “Caps Lock” key again, and you will be able to get texts in lowercase.Example of Using "Caps Lock"

Method 2: Use “Shift” Key

  1. Whenever you need your texts in uppercase, just press “Shift” key and hold on first.
  2. Meanwhile, enter your texts and they will be in uppercase.
  3. Finally stop pressing “Shift” key and you can switch back to lowercase.

Comparison of 2 Ways of Changing Texts Case While Entering

Methods Advantages Disadvantages
Use “Caps Lock” Key 1.        Press “Caps Lock” key once, and you can get all texts in uppercase.

2.        You can easily switch between uppercase and lowercase.

This method could be tiresome when you have to work with a long document requiring frequent switch between uppercase and lowercase.
Use “Shift” Key 1.        This method works best when you need to capitalize the first word in a sentence.

2.        You can easily switch between uppercase and lowercase.

1.        You have to press and hold on “Shift” key in order to get all texts in uppercase.

2.        This method could be tiresome when you have to work with a long document requiring frequent switch between uppercase and lowercase.

2 Ways to Change Texts Case after Entering

However, if you think to change texts case while entering kills your patience, you can try to do it after finishing entering texts.

Method 1: Use keyboard Shortcuts

  1. Firstly, select your texts.
  2. Then press “Shift+ F3”. And you can get three results: Lowercase, Uppercase, and capitalize each word.
  3. At last stop pressing when you get the one effect you need.

You can check out the video below:

Method 2: Use “Change Case” Icon in the Ribbon

  1. Similarly, select your texts first.
  2. Then click the “Change Case” icon in “Font” group in the Ribbon.
  3. Next on the list-menu are 5 options. They are sentence case, lowercase, uppercase, capitalize each word, and toggle case. Just choose one you need.Select Text ->Click "Change Case" ->Choose an Option

Comparison of 2 Ways of Changing Texts Case after Entering

Methods Advantages Disadvantages
Use keyboard Shortcuts You can quickly change the texts case by using keyboard shortcuts. 1.         Convenient as it is, you have to remember the keyboard shortcuts.

2.         You can only achieve three effects.

3.         Depending on your original text case, you may have to press the keyboard shortcuts twice before get your needed one.

Use “Change Case” Icon in the Ribbon 1.         You can achieve 5 options for text case.

2.         You don’t have to remember the keyboard shortcuts.

3.         Since you have options on a list-menu, you can have set texts case in one move.

You have to go to the Ribbon to click the “Change Case” icon, which is less convenient than method 1.

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