3 Easy Means to Forward Multiple Outlook Emails with a Same Template

If you’ve created a custom template and wish to use it to forward multiple emails separately, you can read this article. Here we will introduce you 3 handy methods to get it.

Usually, when you forward emails, you may be used to inputting some texts at the beginning. Since the texts are totally same, you create a template for it. Then, you hope to forward multiple emails with this template separately. In the followings, we will teach you 3 simple approaches to realize it.

Forward Multiple Outlook Emails with a Same Template

Method 1: Use “Quick Step”

  1. First off, open the template by the steps below.
  • On “Home” tab, click “New Items” > “More Items” > “Choose Form”.Choose Form
  • Next, in popup dialog box, select ‘User Templates in File System” in “Look In” field.
  • Later, select the source template and hit “Open”.Open Template
  • In the new message, copy the contents by “Ctrl + C”.Copy Template Content
  1. After that, you can create a new quick step for forward.
  • Firstly, select “Create New” in “Quick Steps” group.Create New Quick Step
  • Then, in new dialog box, select “Forward” action.
  • Next, click “Show Options” link.Add "Forward" Action
  • After that, paste the previously copied template contents in “Text” field.Paste Template Content in "Text"
  • Lastly, click “Finish” button.
  1. Now, you can select one email and click this “Forward” quick step.Forward Email via Quick Step
  2. A new email with display, in which the template content is already in body.New Forwarding Email with Template
  3. Later, you can specify the recipients and send it out.
  4. Finally, you can use this quick step to forward other emails with the template.

Method 2: Use “Signature”

  1. To begin with, open and copy the template like the Method 1.
  2. Then, still in the Template mail, click “Signature” > “Signatures”.Signatures
  3. In the “Signature and Stationery” dialog box, create a new signature using the copied template content.Create a new signature using the copied template content
  4. Afterwards, select this signature in “Replies/forwards” field.Apply Signature to Forwards
  5. Lastly, click “OK”.
  6. At present, forward an email. This new signature will be auto inserted.New Forwarding Email with Signature
  7. Now, you can forward the other emails

Method 3: Use Outlook VBA

  1. At the outset, access VBA editor by “Alt + F11”.
  2. Then, copy the following VBA code into a module.
Sub ForwardWithSameTemplate()
    Dim objTempForward As MailItem
    Dim strHTMLBody As String
    Dim objSelection As Selection
    Dim objForward As MailItem
    'Change the path to the specific template
    Set objTemplateforward = Application.CreateItemFromTemplate("C:\Users\Test\Documents\UserTemplates\Forward Template.oft")
    strHTMLBody = objTemplateforward.HTMLBody
    Set objSelection = Application.ActiveExplorer.Selection
    For i = objSelection.Count To 1 Step -1
        Set objForward = objSelection(i).Forward
        With objForward
            .HTMLBody = strHTMLBody & objForward.HTMLBody
            'Change the recipient email address
            .Recipients.Add "shelly@datanumen.com"
       End With
End Sub

VBA Code - Forward Multiple Emails with a Same Template

  1. Subsequently, add this macro to Quick Access Toolbar.
  2. Ultimately, try this macro.
  • For a start, select several emails.
  • Then, hit the macro button in Quick Access Toolbar.
  • Immediately, these emails will be sent to the predefined recipients with the specific template.Forwarding Emails with Same Template

Outlook Is Vulnerable

If you have used Outlook for decades, you may have come across various Outlook issues from time to time. Therefore, it’s highly advisable to beware of all the risks around your Outlook. For instance, you had better make regular PST backups and keep shutting down your Outlook properly and so on. Moreover, you’re better off keeping a potent PST repair utility, such as DataNumen Outlook Repair, in vicinity. It can repair Outlook errors with effortless ease.

Author Introduction:

Shirley Zhang is a data recovery expert in DataNumen, Inc., which is the world leader in data recovery technologies, including mdf recovery and outlook repair software products. For more information visit www.datanumen.com

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