If you’ve created a custom template and wish to use it to forward multiple emails separately, you can read this article. Here we will introduce you 3 handy methods to get it.
Usually, when you forward emails, you may be used to inputting some texts at the beginning. Since the texts are totally same, you create a template for it. Then, you hope to forward multiple emails with this template separately. In the followings, we will teach you 3 simple approaches to realize it.
Method 1: Use “Quick Step”
- First off, open the template by the steps below.
- On “Home” tab, click “New Items” > “More Items” > “Choose Form”.
- Next, in popup dialog box, select ‘User Templates in File System” in “Look In” field.
- Later, select the source template and hit “Open”.
- In the new message, copy the contents by “Ctrl + C”.
- After that, you can create a new quick step for forward.
- Firstly, select “Create New” in “Quick Steps” group.
- Then, in new dialog box, select “Forward” action.
- Next, click “Show Options” link.
- After that, paste the previously copied template contents in “Text” field.
- Lastly, click “Finish” button.
- Now, you can select one email and click this “Forward” quick step.
- A new email with display, in which the template content is already in body.
- Later, you can specify the recipients and send it out.
- Finally, you can use this quick step to forward other emails with the template.
Method 2: Use “Signature”
- To begin with, open and copy the template like the Method 1.
- Then, still in the Template mail, click “Signature” > “Signatures”.
- In the “Signature and Stationery” dialog box, create a new signature using the copied template content.
- Afterwards, select this signature in “Replies/forwards” field.
- Lastly, click “OK”.
- At present, forward an email. This new signature will be auto inserted.
- Now, you can forward the other emails
Method 3: Use Outlook VBA
- At the outset, access VBA editor by “Alt + F11”.
- Then, copy the following VBA code into a module.
Sub ForwardWithSameTemplate() Dim objTempForward As MailItem Dim strHTMLBody As String Dim objSelection As Selection Dim objForward As MailItem 'Change the path to the specific template Set objTemplateforward = Application.CreateItemFromTemplate("C:\Users\Test\Documents\UserTemplates\Forward Template.oft") strHTMLBody = objTemplateforward.HTMLBody Set objSelection = Application.ActiveExplorer.Selection For i = objSelection.Count To 1 Step -1 Set objForward = objSelection(i).Forward With objForward .HTMLBody = strHTMLBody & objForward.HTMLBody 'Change the recipient email address .Recipients.Add "email@example.com" .Recipients.ResolveAll .Send End With Next End Sub
- Subsequently, add this macro to Quick Access Toolbar.
- Ultimately, try this macro.
- For a start, select several emails.
- Then, hit the macro button in Quick Access Toolbar.
- Immediately, these emails will be sent to the predefined recipients with the specific template.
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