When working on lengthy Word documents, we often need to go back and forth between two sections within one document. However, Word also allows you to look at different parts of a document at the same time.
Is it possible to show the same document in two or more windows at the same time, so that you don’t have to hop back and forth in your long Word document? Microsoft Word provides such features that you can use to display different parts of the same document in front of you. In fact, this feature is quite useful, if you have to copy and paste text or charts between different sections of the same document, especially when the document is a lengthy or complex one. At times, we may also need to read something on page 30 and then on page 85 and then again on page 30… so on and so forth. The process can be troublesome and maddening. Fortunately, there are some methods we can use to view different sections of a lengthy document.
Method 1: Split the Word Window into Two Panes
The first option is to split Word document into two parts with independent scroll bars, so that we will be able to view or edit two window copies at the same time.
- On the “View” tab, click “Split” button.
- Alternatively, you can take use of the split bar in the top corner of the vertical scroll bar. Rest your cursor on it, and the cursor will change shape. Now, drag this mark to bring split bar downward to you desired place, or you can just double click it.
- That way, the Word window will split into two halves horizontally, and two copies of your document will appear inside them. Both halves will come with their own independent scroll bars. Using these scrollbars, you can view and edit there two copies as you want at the same time. Moreover, you can also drag this split bar up and down to display more or less of each window. And any changes you make in one section will be updated in the second.
- Finally, if you want to change back to the single copy window, you can click “Remove Split” under “View” tab to cancel the split. Besides, you can drag the split bar upward and then release it at the original place, or just double click it again.
Method 2: Create New Windows for the Same Document
To display and work on your document in different windows at the same time, you can also create new windows for it. However, this does not create a new document; instead, it just opens a second view for your current document. Upon doing so, you won’t need to go back and forth between different points within one document.
- Click “View” menu, and then click “New Window”, in the “Window” group.
- In this way, it creates new windows for the current document. Note that all the windows have the same document name in their titles, they are just different copies of the same document. And the changes you make in one window are updated in other windows.
- Then, you need to adjust these windows manually, so that you will be able view or edit different parts of your document.
Comparison of the Two Methods
To compare the above two method more intuitively, we have listed the similarities and differences in the table below.
|Method 1||Both can display the same document in different windows. In addition, any editing or formatting you do to one of the window will affect other windows.||1. Word can only split the window horizontally.
2. Once you split the document, you will get two windows instantly.
3. The Word window will only split into two halves
|Method 2||1. We can adjust the place of window copies as we desire.
2. We need to adjust the Word windows manually to view and edit different parts.
3. Two or more window copies can be created as we wish.
How to Cope With Word Corruptions
In conclusion, Word offers many features we can utilize to make our reading and editing easier. Moreover, there are other functionalities we can delve into in order to facilitate our Word operations. Yet, for such widely used software, corruptions and damages can sometimes occur. In such situations, do not hesitate to take the help of the in-built repair tools in Word. However, it may not work for seriously damaged Word files. But don’t worry about that, you can still resort to a useful external word repair tool, which features powerful capabilities to repair badly damaged files effectively.
Kelly Zhao is a data recovery expert in DataNumen, Inc., which is the world leader in data recovery technologies, including excel recovery and pdf repair software products. For more information visit www.datanumen.com