In order to protect Outlook data more effectively, we should beware of those emails from unknown contacts. This article will offer a method to highlight these unknown emails, such that we can recognize them with ease.
Outlook is susceptible to corruption, not only owing to its inner errors but also external attacks, like virus infection. As we all know, email borne virus has been a common phenomenon in Outlook. So as to safeguard Outlook, we should keep an eye on the emails from unknown contacts. Here are 2 steps to highlight this kind of emails.
Step 1: Color Categorize Emails from Unknown Contacts
- For a start, go to “File” menu in Outlook and press “Manage Rules & Alerts” button. In the popup dialog box of “Rules and Alerts”, click “New Rule” button
- Then in the new dialog box of “Rules Wizard”, take the following steps:
- Firstly, select “apply rule on messages I receive” and click “Next”.
- Then neglect “select conditions” part and click “next” straightly.
- Next select the rule action – “Assign it to the category category”. In the “Step 2” box below, click on “category” link.
- After that, a new dialog box will show up, in which you can create a new color category for unknown contacts.
- Click several “OK” until you get back to the “Rules Wizard” dialog box and press “Next” button.
- Later in “exceptions”, you should choose “except if sender is in specified address book”. And click the “specified” link in step 2 box.
- A new dialog box of “Add Address Book” will turn up, in which you could select the address book that contains all your contacts. And click “Add”.
- After clicking “Next” button, you will enter the final screen of “Rules Wizard”, in which you need to specify a name for this rule and review the rule settings.
- Ultimately, click “Finish” button to activate the rule.
Step 2: Create a Conditional Formatting Rule
- To start with, switch to “View” tab in the Outlook main window.
- Then click “View Settings” button.
- In the following dialog box, press “Conditional Formatting” button.
- Another dialog box will pop up. You ought to click “Add” button at first.
- And next assign a name to this new conditional formatting rule, like “Emails from unknown contacts”.
- Next click “Font” button to specify the font settings, including style, size and color, etc.
- After clicking “OK”, you will return to the previous dialog box, in which hit “Condition” button.
- In the “Filter” dialog box, shift to “More Choices” tab. And click “Categories” button. In the latter dialog box of “Color Categories”, select the new category.
- Eventually click a series of “OK” until all the dialog boxes are closed.
When getting back to “Mail” pane, you will see that all the incoming emails from unknown contacts have been highlighted in your set color.
Don’t Trust Emails from Unknown Contacts Readily
Outlook users should remain vigilant in that Outlook is prone to corruption. Thus it is suggested that users shouldn’t trust emails from unknown contacts readily. Perhaps these emails are carrying viruses. Also, so as to protect Outlook data, a practiced PST recovery tool is badly in need, like DataNumen Outlook Repair.
Shirley Zhang is a data recovery expert in DataNumen, Inc., which is the world leader in data recovery technologies, including sql recovery and outlook repair software products. For more information visit www.datanumen.com