2 Practical Ways to Protect Your Word Document by Marking It as the Final Version

In this post, there are 2 practical ways for you to mark your Word document as final version so as to safeguard them against editing.

Data security has grown to be a hot issue nowadays. So today, let’s take a look at actions to protect our Word document. Our idea here is to mark the document as final version. And there will be 2 different methods in the coming contents.

Method 1: Use User Command

  1. First and foremost, open the target file and click “File” tab.
  2. Then click “Info”.
  3. Next click “Protect Document” icon on the right side.
  4. Choose “Mark as Final” on the drop-down menu.Click "File"->Click "Info"->Click "Protect Document"->Click "Mark as Final"
  5. Then click “OK” to agree to mark the file as final.Click "OK"
  6. Next click “OK” in the next message box popping up.Click "OK" Button
  7. Then click “Home” tab to switch back to “Print Layout”. You can see the following result:Effect

Method 2: Run Word Macro

  1. At first, press “Alt+ F11” to open VBA editor.
  2. Next double click “ThisDocument” under the project of the same name as that of the document.
  3. Then paste the bellowing codes there:
Sub AutoOpen()
  MsgBox "This is the final version!" & vbCr & "Do not edit on this file!"
  If ActiveDocument.ProtectionType = wdNoProtection Then
    ActiveDocument.Protect wdAllowOnlyReading
  End If
End Sub
  1. Now click “Save”.Paste Codes->Click "Save"
  2. Then there shall be a warning message. Click “No” and bring out the “Save As” window.Click "No"
  3. Next in “Save As” window, choose “Word Macro-Enabled Document” as saving type.
  4. And click “Save”.Choose Save Type->Click "Save"
  5. Now go to the place where you save the macro-enabled file and open it. You will be greeted with a message box, saying this is the final version. And click “OK” to close the box. Then the ribbon shall gray out.Message BoxThe Ribbon Grayed out

Show “Final Version” in Folder

  1. Firstly, go to the folder where you store the files.
  2. Then right click on the head row and choose “More”.Click "More"
  3. In “Choose Details” box, check “Content status” box.
  4. Next click “OK”.Check "Content status" Box->Click "OK"
  5. Then you can notice that there is the “Final” for the file marked as final using method 1.Showing Final after Using Method

The truth is we can also enter “Final Version” to mark the file saved with macro.

  1. First click “File” tab.
  2. Then click “Info”.
  3. Click “Show All Properties”.Click "Show All Properties"
  4. Next enter “Final Version” in “Status” text box.Enter "Final Version" in Status Text Box
  5. Finally, click to save the change.

Check the result here:Final Version Mark for Macro-Enabled File

Lost Files? Stay Cool

There is no absolute guarantee for everything. Sometimes, matters or troubles just occur. For example, if you use Word to process words, then there is the risk of losing files due to errors. Under such circumstances, don’t freak out. You stay cool and do what you got to do, like getting a product to fix Word.

Author Introduction:

Vera Chen is a data recovery expert in DataNumen, Inc., which is the world leader in data recovery technologies, including xlsx recovery and pdf repair software products. For more information visit www.datanumen.com

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